Office Manager & Team Executive Assistant

At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.

We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.

Position Summary

The Office Manager & Team Executive Assistant plays a pivotal role in ensuring the smooth operation of the Tokyo office while providing high‑level administrative and organisational support to senior leaders and the broader real estate team. This position requires strong bilingual capabilities, exceptional attention to detail, and the ability to manage multiple priorities in a fast‑moving environment.

Key Responsibilities

1. Office Management (Tokyo Office) Oversee all daily office operations to maintain a professional, efficient, and well‑organised workplace. Manage office vendor relationships (building management, IT support, cleaning services, equipment suppliers). Maintain inventory of office supplies and ensure timely procurement. Serve as primary contact for building access, security procedures, and space planning. Ensure the Tokyo office aligns with regional workplace standards and policies.
2. Executive Assistant Support for APAC RE Team Provide comprehensive support to executives (calendar management, meeting scheduling, domestic/international travel, itineraries). Prepare reports, meeting materials, presentations, and correspondence. Manage expense claims, invoice processing, and budget tracking for supported executives. Coordinate internal and external meetings, including client engagements and property site visits. Handle confidential information with the highest level of discretion.
3. Team & Business Support Support the local real estate team with administrative tasks and coordination across APAC offices. Assist with onboarding for new hires (workstation setup, IT coordination, welcome materials). Organise team offsites, training sessions, client events, and internal functions. Assist with translation tasks (Japanese ↔ English) for documents, communications, and meetings. Ensure timely communication flow between Tokyo and regional/global stakeholders. Skills & Qualifications Required 20+ years of experience as an Office Manager, Executive Assistant, or similar hybrid role. Native-level Japanese and business-level English. Strong organisational skills with the ability to manage multiple priorities. Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams). High professionalism, discretion, and strong interpersonal communication. Preferred Experience in the real estate, financial services, or professional services sector. Knowledge of Japanese labour practices, vendor management, and office operations. Experience coordinating with regional or global teams. Key Attributes Proactive, solutions‑oriented, and able to anticipate needs. Detail‑oriented with strong time‑management capabilities. Responsive, calm under pressure, and comfortable working in a dynamic environment. Culturally aware and capable of engaging with diverse stakeholders. Requisite Skills Additional Skills Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.