Female Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEO International Community Schools (ICS) ? Location: Abu Dhabi, UAE ? Position: Executive Assistant to the CEO ? Industry: Education – Multi-Campus School Group About International Community Schools International Community Schools (ICS) is a well-established and growing educational group in Abu Dhabi, delivering high-quality British and American curricula across six school branches.

We are seeking a highly professional, exceptionally organized, proactive, and results-driven Executive Assistant to the CEO to provide high-level executive, administrative, and strategic coordination support to the Chief Executive Officer. This is a position of significant responsibility and trust, requiring an individual with exceptional judgment, discretion, communication skills, and the ability to operate effectively in a fast-paced executive environment.

The successful candidate will serve as a trusted partner to the CEO , ensuring seamless executive operations, effective communication, timely follow-ups, and efficient coordination between senior leadership, school management, and external stakeholders.

Key Responsibilities

Executive Support & Strategic Coordination Provide comprehensive executive and administrative support to the CEO, ensuring effective management of daily priorities and strategic commitments. Manage the CEO's calendar, appointments, meetings, travel arrangements, and executive correspondence. Act as a central coordination point between the CEO, senior leadership, school principals, department heads, and external stakeholders.

Prioritize competing demands, anticipate executive requirements, and proactively resolve scheduling and operational challenges. Support the CEO in monitoring strategic initiatives, organizational priorities, and key management decisions. Executive Communication & Stakeholder Management Draft, review, and coordinate professional correspondence, executive communications, presentations, and official documents.

Liaise professionally with board members, senior executives, government authorities, business partners, and other stakeholders. Ensure timely communication and information flow between the CEO's office and various departments. Handle sensitive and confidential matters with the highest level of professionalism, integrity, and discretion.

Meeting Management & Follow-Up Organize executive meetings, leadership discussions, and strategic planning sessions. Prepare meeting agendas, briefing notes, presentations, reports, and supporting documentation. Record accurate minutes of meetings, document key decisions, and maintain structured action trackers. Follow up with relevant departments to ensure the timely execution of CEO directives and management decisions.

Monitor deadlines, outstanding actions, and critical deliverables, escalating delays when necessary. Operational Excellence & Executive Reporting Coordinate cross-functional projects and initiatives involving multiple school branches and departments. Consolidate management reports, operational updates, and performance information for executive review.

Maintain organized and secure executive records, documentation, and correspondence. Identify opportunities to improve executive office efficiency, communication processes, and administrative workflows. Assist with special projects, confidential assignments, and other strategic responsibilities delegated by the CEO.

Requirements

Qualifications & Experience Bachelor's degree in Business Administration, Management, Communications, or a related discipline. Minimum 5–8 years of relevant experience , preferably including substantial experience as an Executive Assistant to a CEO, Managing Director, or other C-level executive. Previous experience supporting senior leadership within the UAE, preferably in the education sector or a multi-entity organization, is highly desirable.

Proven ability to manage complex executive schedules, high-level correspondence, and confidential information. Excellent command of written and spoken English, with exceptional business communication and professional drafting skills. Arabic language proficiency is a strong advantage. Advanced proficiency in Microsoft Office, Google Workspace, presentation tools, and digital collaboration platforms.

Strong experience in preparing executive reports, presentations, meeting minutes, and action-tracking documentation. Demonstrated ability to coordinate effectively with senior management and multiple departments. The Ideal Candidate We are looking for more than a traditional administrative assistant . The ideal candidate will be a highly capable executive professional who demonstrates: Executive Presence: A polished, confident, and professional approach when interacting with senior leadership and external stakeholders.

Exceptional Discretion: Absolute integrity and confidentiality when handling sensitive executive and organizational matters. Proactive Thinking: The ability to anticipate requirements, identify potential challenges, and take initiative without constant supervision. Outstanding Organization: Excellent prioritization, multitasking, and time-management capabilities.

Strong Follow-Through: A results-oriented mindset with the ability to ensure management decisions translate into timely actions. Effective Communication: Excellent interpersonal skills, diplomacy, sound judgment, and the confidence to communicate with stakeholders at all organizational levels. Adaptability & Resilience: The ability to remain composed, professional, and productive under pressure in a dynamic executive environment.

Benefits

As per UAE Labour Laws.