Data Compliance

ECI Data Compliance Specialist Reports To: ECI Financial Analyst This position will work out of the Lytle Administrative Office located in Lytle, Texas. (No remote options) Position Summary The ECI Data Compliance Specialist is responsible for ensuring the accurate and timely entry of Early Childhood Intervention (ECI) services and program activities into the Texas Kids Intervention Data System (TKIDS) and other required data systems.

This position supports compliance with state and federal ECI requirements by monitoring service timelines, identifying potential compliance risks, conducting data audits, and collaborating with program staff to ensure required activities are completed within mandated timeframes.

Essential Duties and Responsibilities

TKIDS Data Management Comple and upload ECI service data into TKIDS. Oversee the data entry of evaluations, assessments, authorizations, and program activities into TKIDS. Oversee missing monthly source documentation to ensure compliance, completeness, and consistency before data entry. Ensure data discrepancies and submission errors identified are resolved timely within TKIDS.

Maintain current knowledge of TKIDS requirements, updates, and reporting standards. Ensure all required data is entered within established state timelines and internal agency deadlines. Compliance Monitoring Monitor compliance with critical ECI performance indicators and regulatory timelines, including: 28-Day Service Requirements 45-Day Referral to IFSP Timeline Initial and Ongoing Service Coordination Requirements Six-Month IFSP Reviews Annual IFSP Meetings Transition Planning Requirements Child Exit Documentation Enty and Exit Child Outcome Summaries Medicaid and Insurance Documentation Requirements Track upcoming deadlines and notify program staff of pending compliance obligations.

Develop and distribute compliance reports and reminder notices to staff and supervisors. Quality Assurance and Auditing Conduct routine audits of client records, service documentation, and data entered into TKIDS. Identify missing documentation, overdue activities, and data inconsistencies. Follow up with staff regarding corrections, missing data, and compliance concerns.

Maintain audit logs and track corrective actions to resolution. Assist with preparation for state monitoring reviews, audits, and program evaluations. Reporting and Data Analysis Generate compliance and operational reports from TKIDS, Streamline EHR, and other data systems. Analyze trends related to timeliness, compliance, and data quality.

Provide monthly compliance summaries to the ECI Financial Analyst and leadership team. Assist in identifying systemic issues and recommending process improvements. Coordination and Staff Support Serve as a resource to staff regarding documentation and data entry requirements. Collaborate with Service Coordinators, Early Intervention Specialists, Administrative Staff, and Supervisors to resolve compliance issues.

Provide training and technical assistance related to TKIDS data requirements and documentation standards. Participate in compliance meetings and quality improvement initiatives. Administrative Responsibilities Maintain confidential client information in accordance with HIPAA, FERPA, and agency policies. Develop tracking tools, spreadsheets, and dashboards to support compliance monitoring.

Assist with special projects related to state reporting, performance measures, and operational efficiency. Perform other duties as assigned by the ECI Financial Analyst.

Minimum Qualifications

High School Diploma and four (4) years' experience working with data entry, monitoring, or auditing for data compliance. Experience with TKIDS, ECI programs, healthcare data entry, compliance monitoring, or electronic health records.

Preferred Qualifications

Associate's or Bachelor's degree in Business Administration, Healthcare Administration, Data Management, Social Services, or related field. Experience with TKIDS, ECI programs, healthcare data entry, compliance monitoring, or electronic health records. Strong proficiency in Microsoft Excel, data tracking, and reporting systems.

Knowledge of ECI service delivery requirements and state performance measures preferred. Key Competencies Attention to Detail Data Accuracy Regulatory Compliance Analytical Thinking Time Management Report Development Problem Solving Communication Skills Organization and Follow-Through Performance Measures 98% or greater data entry accuracy.

Timely entry of all required TKIDS data. Reduction in overdue compliance activities. Successful monitoring of 28-day, 45-day, review, annual, and transition timelines. Completion of routine audits and corrective action follow-up. Timely distribution of compliance and performance reports. This position creates a strong bridge between program operations, compliance monitoring, and financial oversight , making it a valuable support role under the ECI Financial Analyst while helping ensure the program remains audit-ready and compliant with state ECI requirements.

Because this position is responsible for both data integrity and ECI compliance monitoring , the interview should assess technical skills, attention to detail, problem-solving, organizational abilities, and knowledge of ECI timelines. Click the link below to apply for this position. https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.

html?cid=17214e47-244e-4ef2-b904-ad31b9dcd5b0&cc. Id=19000101_000001&lang=en_US