Document Controller

MAIN TASKS: Manage and control project documentation, including document registration, tracking, distribution, submissions, version control, and archiving throughout the project lifecycle. Prepare and maintain engineering drawings, including GADs and related project documents, while coordinating with project teams to support successful project execution.

KEY RESPONSIBILITIES

Establish, maintain, and continuously improve project documentation and document control process in accordance with company standards, and project requirements. Manage incoming and outgoing project correspondence, technical submissions, engineering documents, drawings, and records exchanged with customers, suppliers, production centers, and internal stakeholders.

Register, track, distribute, and archive project documentation using customer document management portals and internal systems, ensuring document traceability, version control, accessibility throughout the project lifecycle, and proper archiving. Prepare and revise engineering drawings, General Arrangement Drawings (GAD) using AutoCAD, in coordination with the Project Team and relevant stakeholders.

Participate in project kick-off meetings, customer coordination meetings, and document management platform orientations, and prepare and maintain meeting minutes (MoM) and action trackers. Maintain and regularly update the Master Document Register (MDR), document transmittals, submittal schedules, correspondence logs, and project trackers.

Coordinate with Project Engineers, Project Managers, and other departments to ensure timely preparation, review, approval, and submission of project deliverables. Monitor documentation progress and provide regular status updates and reports to internal and external stakeholders, ensuring timely follow-up and expediting pending actions.

Prepare, compile, review, and submit project documentation dossiers (MRB & VDB), and follow up with internal and external stakeholders to obtain approvals and ensure timely closure. Prepare Spare Parts Interchangeability Records (SPIR) and related documentation. Support on RFI submissions, and coordination of inspection/Factory Acceptance Tests (FAT), and project close-out activities by ensuring all required technical and quality documentation is available and submitted on time.

Support project execution activities by identifying bill of materials requirements and assisting with purchase requisitions and procurement coordination. Ensure compliance with company standards, customer specifications, document control procedures, project workflows, templates, and quality management requirements. Coordinate with Endress+Hauser entities, production centers, business partners, and project stakeholders to support efficient project execution and effective document management.

QUALIFICATIONS

Diploma or Degree in Engineering, Science, or a related discipline. 3+ years of experience of experience in project document control, preferably within engineering or industrial organizations. Strong organizational, communication, coordination, and follow-up skills. Critical thinking and problem-solving abilities. Well organized.

Good knowledge of document control procedures and project documentation requirements. Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, SharePoint, and Outlook. Experience with AutoCAD 2D; knowledge of 3D AutoCAD software is desirable. Familiarity with SAP and Salesforce is preferred and considered an advantage.

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