Administrative Assistant to the Superintendent

PROBATIONARY APPOINTMENT - 12 Months 8:00AM � 4:00PM HIRING UNDER THE HELP PROGRAM: Hiring for Emergency Limited Placement. This temporary program allows for a waiver of Civil Service Examinations for certain titles, in an effort to get qualified candidates quickly into vacant positions. EMPLOYEES HIRED UNDER THE HELP PROGRAM Incumbents will be granted competitive class status upon approval of Civil Service Rule XII

• Certification for Appointment once incumbent has successfully completed six (6) months of service and completion of QIE
• Qualified Incumbent Examination NO written examination is required MUST meet minimum qualification of the position for which they are applying and any other conditions of employment GENERAL STATEMENT OF DUTIES: Provides high-level administrative, organizational, and confidential support to the Superintendent of Schools and District administration. Serves as a key point of contact for the Superintendent's Office, Board of Education, District staff, parents, community members, governmental agencies, and outside organizations. DISTINGUISHING FEATURES OF THE CLASS: Works under the direct supervision of the Superintendent of Schools. This position is designated as Confidential by the Public Employees Relations Board. The work requires a high degree of professionalism, discretion, independent judgment, organization, and the ability to manage confidential and sensitive matters. EXAMPLES OF WORK: Manages the Superintendent's calendar, appointments, meetings, correspondence, and scheduling. Prepares letters, memoranda, reports, presentations, agendas, and other correspondence. Handles confidential personnel, labor relations, legal, student, negotiation, and investigative matters. Coordinates administrative team meetings, agendas, materials, scheduling, and follow-up. Assists with the preparation and maintenance of District policies, regulations, procedures, and administrative records. Serves as a liaison between the Superintendent's Office, District departments, buildings, and outside organizations. Maintains accurate and confidential records and assists with required reports and submissions to NYSED and other governmental agencies. The Administrative Assistant to the Superintendent partners with Board Clerk to: Provide administrative support related to Board of Education Meetings and activities. Coordinators communications between the Superintendent and members of the Board of Education. Assists with annual organizational meetings, Board workshops, retreats, and other Board activities. Assists with Board initiatives and goals. Performs other duties and special projects as assigned by the Superintendent. REQUIRED KNOWLEDGE, SKILLS AND ABILILITIES: Excellent written and verbal communication skills; strong organizational and time-management skills; proficiency with standard office technology, including Microsoft Office and/or Google Workspace; ability to maintain confidentiality and exercise sound judgment; ability to work independently and manage multiple priorities; strong interpersonal skills; attention to detail; and the ability to establish and maintain effective working relationships with District staff and the public. ACCEPTABLE TRAINING AND EXPERIENCE: High school diploma or equivalency diploma. Experience in administrative, executive, or confidential office support. Excellent written and verbal communication skills. Strong organizational, time-management, and technology skills. Ability to maintain confidentiality, exercise sound judgement, work independently and manage multiple priorities. Must meet applicable New York State and local Civil Service requirements. PREFERRED QUALIFICATION: Associate's or bachelor's degree in related field. Executive-level administrative support experience. Experience in a New York State public school district or government organization. Familiarity with Board of Education operations, NYSED requirements, FOIL, records management, and school district policies and procedures. Notary Public.