HR Admin and Payroll Specialist

Manage end-to-end HR administration and payroll processes. Independently calculate and process payroll, including statutory contributions, taxes, employee benefits, deductions, and other payments for employees and contractors (employment contracts, civil law contracts, and B2B agreements). Manage employee working time records, including overtime, absences, and annual leave.

Independently maintain payroll documentation for all employees and contractors. Prepare internal and external reports for relevant authorities, including ZUS, PIT, PPK, GUS, and PFRON. Independently maintain HR documentation, including employee personnel files. Prepare employment contracts, civil law contracts, amendments, and other documents related to the commencement and termination of employment and contractual relationships.

Monitor mandatory employee medical examinations and ensure their validity and compliance with legal requirements. Prepare and submit declarations and reports to the State Fund for the Rehabilitation of Disabled Persons (PFRON). Prepare and submit social security declarations, settlement documents, and reports to the Social Insurance Institution (ZUS).

Prepare and submit tax declarations to the relevant Tax Office. Verify, maintain, and archive documentation related to social security settlements. Administer and process employee benefits. Cooperate with enforcement authorities regarding employee wage garnishments. Provide employees with information on social security contributions, insurance, and other benefits, and assist them with pension and disability benefit applications.

Cooperate with the external accounting team on employee and contractor settlements, financial reporting, and payroll account reconciliations. Monitor changes in labor law, social security regulations, payroll legislation, and other relevant legal requirements to ensure timely compliance with company obligations. Cooperate with Occupational Health and Safety (OHS) and Fire Safety specialists.

Requirements

Very good knowledge of Polish labor law and payroll regulations, including payroll processing for employment contracts, civil law contracts, and B2B agreements. At least 5 years of experience in independently managing payroll processes. Good command of English, enabling effective and confident communication. Proficiency in ERP systems and Microsoft Office applications.

Strong sense of responsibility, reliability, and accountability. High level of accuracy and attention to detail. Excellent organizational and time management skills. A service-oriented mindset and a strong understanding of the HR and Payroll department's role in supporting employees and the organization.

Benefits

Stable employment under an employment contract. Hybrid working model. Flexible working hours. Access to a flexible employee benefits platform. Opportunities for professional growth, development, and further training. Group life insurance. Private medical care. Additional days off.