Receiving Administrator

Receiving Administrator – Distribution Centre Department: Supply Chain / Distribution Location: L'Oréal Distribution Center in Centurion Reports to: Receiving Manager Role purpose Provide accurate and timely administrative support for inbound deliveries, ensuring receipt records and related documentation are complete and aligned with DC processes.

Key responsibilities

Receive and verify delivery documentation, including purchase orders, delivery notes and shipment details. Capture inbound receipts accurately in the relevant systems. Check quantities and product details against supporting documents; flag discrepancies, damages or shortages to the receiving team. Prepare, file and maintain receiving records for traceability and audit purposes.

Coordinate with suppliers, transporters and internal teams to resolve routine delivery queries. Support appointment scheduling and update inbound delivery trackers, where applicable. Follow site safety, security, quality and operational procedures. Assist with reporting on inbound volumes, exceptions and outstanding documentation.

Maintain confidentiality and accuracy when handling company and supplier information.

Requirements

Grade 12 or equivalent; a qualification in administration, logistics or supply chain is an advantage. Experience in administration, warehousing, logistics or a distribution centre is preferred. Basic computer literacy, including spreadsheet and data-entry skills. Familiarity with warehouse or inventory systems is an advantage.

Strong attention to detail, organisation and communication skills. Ability to work effectively in a fast-paced, team-based environment. Success measures Accurate and timely system capturing. Complete, well-maintained receiving documentation. Prompt escalation and follow-up of delivery discrepancies. Consistent adherence to DC procedures and safety requirements.