Wellington Exempted Village Schools - Treasurer

JOB TITLE: SCHOOL TREASURER RESPONSIBLE TO: Board of Education (herein referred to as "Board") DEFINITION: The School Treasurer is the chief financial officer of the Board of Education. The School Treasurer reports directly to the Board and has all the powers and duties imposed upon the office by statute. MAJOR POLICY RESPONSIBILITY: The School Treasurer assumes responsibility for the receipt, safekeeping and disbursement of all District funds, and directs and manages all financial accounting programs and systems of the district.

KEY FUNCTIONS: A. LEADERSHIP: An effective treasurer, in collaboration with the district superintendent and the board of education, develops, implements and monitors policies and procedures based on sound fiscal practices and the analysis of financial resources that support the district's strategic plan for achieving its goals.

The treasurer is an integral member of the district leadership team and strives to maintain an effective working relationship with the superintendent and the board of education. The treasurer works with stakeholders to ascertain a reasonable long-term view of the fiscal stability of the school district and uses financial data to make informed decisions; when called upon, the treasurer must use these same skills to propose options to respond to a changing fiscal reality in the short term.

The treasurer provides oversight of personnel under his/her direct supervision and monitors the fiscal resources and financial data of the district. The treasurer regularly informs the district leadership team and board of education of the district's financial position and its sustainability and potential impact on the instructional programs and personnel.

Representative Elements:

1. Participates as an integral member of the district leadership team.
2. Works with the district superintendent and board of education, with input from other stakeholders, reviews, develops, aligns and implements policies and procedures.
3. Participates with the district superintendent and the board of education in the development and implementation of a district strategic plan.
4. Establishes and manages sound fiscal practices to support the educational process.
5. Supports the effective use of data.
6. Responsible for providing leadership to Treasurer's Office employees in establishing a culture of trust, efficiency, and high ethical standards. B. FINANCIAL MANAGEMENT: The School Treasurer demonstrates a clear understanding of financial resources and manages those resources in collaboration with the board of education and district leadership. An effective treasurer must know and be able to demonstrate the principles associated with school finance, budgeting, financial planning, accounting auditing, financial reporting, cash management, investments, debt management, grant management and the technology to maintain the efficient financial operations of the school district. The treasurer is responsible for maintaining the public trust in the financial integrity of the school district by following and complying with acceptable financial accounting, auditing and reporting procedures. The treasurer must also comply with the state and federal laws governing school finances. Another essential role of the treasurer is to assist the district leadership with future planning by forecasting income and expenditures to meet the district's strategic plan. Therefore, the treasurer must remain knowledgeable of district contracts, bargaining agreements and program changes. The treasurer is regularly and systematically collecting and analyzing the financial data of the district as conditions change by employing current technology and software. The treasurer serves on the district records commission and must comply with applicable Ohio public laws. Representative Elements:
7. Collects, analyzes and interprets financial data for budgeting, forecasting and decision-making.
8. Effectively manages district financial accounts including cash, budgetary, debt service, revenue and grant management.
9. Demonstrates knowledge, performance and accuracy of standard accounting practices, auditing procedures and accurate financial reporting.
10. Demonstrates knowledge of and compliance with state and federal laws.
11. Provide key data to the board of education's negotiating team and evaluates financial impacts to proposed contractual changes.
12. Executes depository contracts with eligible banking institutions through established legal procedures consistent with the Uniform Depository Act.
13. Responsible for all deposits of public funds of the school district.
14. Certifies and encumbers funds for all purchases and requisitions for supplies and services.
15. Responsible for receiving all invoices, matching with purchase orders receiving documents and payments.
16. Maintenance of a complete and systematic set of financial records in accordance with State of Ohio statute and the Auditor of the State of Ohio. 11.Responsible for the preparation of warrants (checks), recording of disbursements and all records related to school district funds. 12.Responsible for efficient operation of payroll functions to ensure proper personnel records; maintenance of employee absentee, retirement, leave records and benefits.
17. Administers the school district policy on a student's tuition invoicing and collection.
18. Serves as official custodian of fiscal records of all federal, state, local and foundation grant programs.
19. Renders a monthly financial report(s) to the board of education.
20. Exercises authorized investment methods for protection of cash at a reasonable investment return and provides for the safe keeping of invested funds and securities.
21. In cooperation with the superintendent and/or designee, develops, presents and files tax budget, annual budget, appropriation resolution and spending plan.
22. Prepare paperwork necessary for filing operating and bond issues with board of elections and county auditor.
23. Prepares Five Year Forecast with reasonable, clear assumptions for review by the superintendent and board of education and files that plan with the Department of Education. C. FACILITIES, PROPERTY AND CAPITAL ASSET MANAGEMENT: The School Treasurer provides fiscal leadership in the management of capital assets and support services. An effective treasurer oversees the capital assets and services of the school district including the property, buildings, materials and equipment that requires a systematic purchasing and maintenance system. Facilities, property and maintenance systems and services have a direct impact on the learning process and student achievement; therefore, the treasurer develops and implements an effective and efficient facilities and property plan that includes the procedures to acquire and maintain products and services needed for the district. The treasurer monitors district operations by systematically and regularly reviewing costs and reports that include, but are not limited to, labor, purchasing and inventory, government subsidies, maintenance, utilities, technology and replacement and security of assets. The treasurer also is responsible of the disposal of district property. The treasurer participates with the leadership team on the oversight of district construction projects. Specifically, the treasurer oversees compliance with the financial policies and procedures related to district construction projects. The treasurer supervises debt, bonds and other financial instruments related to construction and operations of the district facilities and services. Representative Elements:
24. Acquires and maintains building and capital assets.
25. Secures financing for capital projects.
26. Provides financial oversight and analysis of fiscal implications to the district support services.
27. Maintains a system of controls for inventory of equipment and physical assets.
28. Prepares necessary paperwork for the filing of bond and operating levies with the county auditor and board of elections.
29. Prepare necessary information needed for decision-making of operating and bond levies. D. COMMUNICATION AND COLLABORATION: The School Treasurer communicates and collaborates effectively with the board of education, district leadership and stakeholders. The effective treasurer values communication with all stakeholders. Particularly, the treasurer has procedures in place to facilitate regular and direct communication and collaboration with the school superintendent and board of education. The treasurer establishes and values communication with school personnel and other engaged external stakeholders to communicate the district's strategic plan and collaborate to achieve the district's financial goals and objectives. Representative Elements:
30. Demonstrates competence in the communication of financial information to all stakeholders.
31. Communicates effectively and openly while demonstrating a willingness to collaborate with internal stakeholders and external stakeholders including media.
32. Responsible for providing support for external and internal auditing processes.
33. Is responsible for ensuring the actions of the Board are completed and any necessary filings are executed in the areas that include but are not limited to; employment, levy and bond issues, notifications to other entities of the Board's actions.
34. The treasurer is able to communicate financial information in multiple formats using a variety of communication platforms. E. PROFESSIONALISM: The School Treasurer is committed to a high level of professionalism in his/her conduct and adhere to established ethical standards. The effective treasurer is a professional who recognizes they are in a unique position to influence the strategic plan of a school district and the students that it serves. The treasurer practices the highest standards of integrity, honesty, and fairness. The treasurer remains vigilant and current with local, state and federal compliance laws, rules and regulations. The treasurer continues to expand his/her knowledge and skill and is committed to lifelong learning, continuous professional development and advocacy for the improvement of fiscal laws and regulations through their participation in local, state and federal professional organizations. Representative Elements:
35. Understands, upholds and complies with professional ethics, including the Licensure Code of Professional Conduct for Ohio Educators (LCPCOE) and Ohio Ethics Laws.
36. Models and expects fairness, honesty and consistency in the performance of duties.
37. Maintains compliance with applicable local, state, and federal laws, rules and regulations and district policies and procedures.
38. Maintains a strong commitment to professional development.
39. Collaborates with peers for the advancement of the profession.
40. Acquires a bond sufficient for the board.
41. Attends all board of education meetings and special meetings as requested and records accurately the minutes of those meetings.
42. Provides and shares with the administrative staff the responsibility for counseling staff members in the area of insurance benefits provided by the board of education.
43. Conducts other duties related to the treasurer's responsibilities as assigned by the board of education as prescribed by law.

QUALIFICATIONS

Possess a valid Ohio school treasurer's license. A degree in accounting or business administration or its equivalent is desirable. TERMS OF EMPLOYMENT: Contract days and salary negotiable EVALUATION: OHIO Treasurer Evaluation System Annually by the Board of Education