Substitute Secretary

This position fills in for a regular secretary when needed and reports to the Building Principal. $17/hr Position Objective : The Substitute Secretary provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public.

Essential Functions

Greets all visitors with courtesy, making sure that security procedures are consistently followed Answers the telephone in a professional courteous manner Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school Maintains strict confidentiality of all office, school, and personal information Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies Presents a positive image to the office and the building as a whole Tracks daily, monthly, yearly attendance through Powerschool Assists with employee absence creation and substitute placements through AESOP program Completes reports/projects specified by the Principal Maintains and updates all student records as required Registers new students, as directed by Principal Additional Functions: Other duties as assigned Qualifications : High School Diploma or GED Competencies: Excellent organizational skills with strong attention to detail Proficient in typing, filing, copying and other clerical functions Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel Excellent interpersonal communication skills.

Able to communicate effectively with staff at all levels, students, parents, and the general public Ability to interact with children in a positive and nurturing manner Ability to multi-task while maintaining a calm and professional demeanor Ability to read, write and speak the English language Ability to assess and anticipate clerical tasks needed Understanding of school, district, and state rules and regulations regarding school operations Working conditions Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity Environmental Conditions: The work is performed primarily indoors; however, outside work is required on occasion.

Travel between buildings may be a requirement