Accounting Assistant

QRC Group is seeking a detail-oriented and organized Accounting Assistant to provide day-to-day administrative and accounting support to the Accounting Coordinator. This role will assist with financial data entry, invoice and payment processing, billing, collections, payroll support, account reconciliations, month-end documentation, and routine reporting.

The ideal candidate is accurate, dependable, comfortable handling confidential information, and able to communicate professionally in English and Spanish.

Key Responsibilities

Enter and verify income, expense, and account transactions in the accounting system. Prepare invoices, billing documents, routine reports, and supporting schedules for review. Receive and process vendor invoices, matching them with purchase orders and required documentation. Assist with accounts payable, collections, biweekly payroll data entry, account reconciliations, and month-end closing support.

Research invoice and purchase-order discrepancies and report findings to the Accounting Coordinator. Maintain accurate vendor, customer, payroll, and accounting records while protecting confidential information. Respond to routine inquiries regarding payment, billing, and invoice status and escalate non-routine matters.

Organize documentation for audits, CFSE certifications, payroll statements, and other accounting requests. Track pending items, communicate updates, and promptly report missing documentation or irregularities.

Requirements

Associate degree or completed college coursework in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered. Basic knowledge of accounting principles, accounts payable, billing, payroll support, and recordkeeping. Experience with accounting software such as QuickBooks and proficiency in Microsoft Office, especially Excel.

Strong data-entry, mathematical, organizational, and problem-solving skills. Ability to prioritize assignments, follow established procedures, meet deadlines, and maintain accuracy. Professional written and verbal communication skills in English and Spanish.

Preferred Qualifications

At least one year of experience in accounting, bookkeeping, accounts payable, payroll, billing, or a related administrative role. Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Experience supporting month-end closing activities. Familiarity with Puerto Rico payroll, tax, and CFSE documentation requirements.