Job description
Summary: The Executive Assistant Officer plays a vital support role within the department, ensuring the smooth and efficient operation of administrative functions. This position is responsible for managing day-to-day office operations, including mail handling, document management, equipment maintenance coordination, and oversight of departmental supplies.
The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. With 0–2 years of experience, this role offers a foundational opportunity to develop professional skills in office administration, organizational support, and interdepartmental coordination, contributing directly to the productivity and effectiveness of senior leadership and departmental teams.
Responsibilities
Oversee the receipt, sorting, and dispatch of internal and external mail. Maintain accurate records, manage filing systems, and ensure efficient retrieval of documents. Operate photocopiers and other office equipment for the reproduction of official documents, forms, and speeches. Supervise the departmental archives, ensuring proper storage, cataloging, and accessibility of historical and current records.
Serve as liaison with service agents for timely repairs and maintenance of office equipment. Manage the Departmental Store, including inventory control, stock replenishment, and distribution of office supplies.