Accounts Payable Assistant

Accounts Payable Assistant The Accounts Payable Assistant will be responsible for ensuring positive cash flow. DUTIES & RESPONSIBILITIES Protects the organization's value by keeping information confidential. Updates job knowledge by participating in educational opportunities. Accomplishes accounting and organization mission by completing related results as needed Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

Ensures credit is received for outstanding memos. Issues stop-payments or purchase order amendments. Pays employees by receiving and verifying expense reports and requests for advances; preparing checks. Maintains accounting ledgers by verifying and posting account transactions. Verifies vendor accounts by reconciling monthly statements and related transactions.

Maintains historical records by microfilming and filing documents. Disburses petty cash by recording entry and verifying documentation. Other tasks assigned by management KNOWLEDGE & EXPERIENCE Education: High school diploma, GED, or equivalent required 2 years of college in related field preferred Experience: Experience using Quickbooks Experience processing payments Credentials: Certified Accounts Payable Professional (CAPP), preferred Knowledge and Skills: Tracking budget expenses Attention to detail and organization Analyzing information Accounting Vendor relationships PC proficiency Data entry skills