Purchasing Coordinator

Job Summary

The Procurement Support Specialist is responsible for coordinating and processing purchase orders for materials, supplies, and inventory items through approved vendors. This position ensures the most cost-effective pricing and favorable delivery terms while adhering to company policies and procedures. The role acts as a key liaison between suppliers, internal departments, and end users to maintain smooth communication and workflow throughout the purchasing process.

The Procurement Support Specialist must respond promptly to purchase requests and modifications, track order progress, and ensure all documentation is accurate and up to date.

Essential Duties

& Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This list of essential functions is not exhaustive and may be supplemented as necessary.

Obtains quotes, places and expedites orders with approved suppliers and creates purchase orders. Coordinates with scheduling to ensure purchased goods are available when needed. Tracks orders as needed to ensure on-time delivery. Prepares requisitions for approval. Prepare and process purchase orders for materials, supplies, and equipment according to company policies and budgetary constraints.

Communicates with suppliers to confirm pricing, availability, and delivery schedules. Maintains appropriate inventory levels consistent with targeted inventory goals and as set by management. Communicates expectations and resolves issues with suppliers. Communicates with internal departments to understand and meet their needs.

Maintains accuracy of stock code information within SYSPRO (Inland ERP System), including lead-time, pricing, current supplier information, current purchase order data, etc. Enters new part numbers in the company's ERP system. Ensures SYSPRO parameters are maintained by monitoring minimum, maximum, safety, and current inventory levels; making recommendations to management for adjustments to levels.

Monitors and orders general office supplies; ensures common areas and supply rooms remain well-stocked, cleaned, and organized. Assists in developing new supply sources and qualifying suppliers. Tracks supplier performance to ensure suppliers comply with order specifications. Assists in maintaining supplier’s scorecard.

Supports the continuous improvement program by documenting and assisting in developing best work practices for purchasing and inventory control. Recommends process enhancements to improve procurement efficiency and vendor performance tracking. Establishes and maintains department Standard Operating Procedures. Produces, updates and publishes applicable reports via Qlik.

Sense. Core Competencies: Cultivating Networks and Partnerships Initiating and maintaining strategic relationships with stakeholders and potential partners inside and outside the organization (e.g., customers, peers, cross-functional partners, external vendors, alliance partners) who are willing and able to provide the information, ideas, expertise, and/or influence needed to advance understanding of business issues and achieve business goals.

Continuous Learning Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application. Leveraging Feedback Taking full advantage of opportunities to receive and explore feedback about own performance (from assessments, managers, coworkers, internal/external partners, or customers); responding favorably to feedback and using it constructively to take action to improve knowledge, skills, behavior, and impact on others.

Results Oriented Setting high goals for personal accomplishment that align with organizational projects and expected outcomes; tenaciously working to meet or exceed goals while deriving satisfaction for that achievement and continuous improvement. Essential skills and experience: An Associate Degree or Bachelor’s Degree in Accounting, Business Administration, Supply Chain or Finance 3 years of related work experience, or combination of education and experience is required Strong attention to detail and organizational skills Exceptional time management skills Strong business partner engagement and relationship development skills Strong verbal and written communication skills as well as presentation skills Ability to handle multiple priorities in a fast-paced environment Proficiency in Microsoft Office Suite is required, with a willingness to learn additional systems, as needed Must possess versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Nonessential skills and experience: Bachelor’s degree in Business, Supply Chain or Finance Experience in printing/packaging or related field Lean management skills Work Environment: Operates in a demanding, fast-paced, people-oriented manufacturing environment with frequent changes and interruptions, and multiple project assignments Works with a variety of people including vendors, customers, regulatory agencies, employees, team members, and managers Required Work Schedule: Typically works standard business hours Must be flexible for occasional meetings and responsibilities outside of standard business hours including weekends Physical Requirements: Generally sedentary 20/40 corrected vision No unusual physical requirements are necessary