Mailroom Clerk

Are you a highly organized and detail-oriented individual looking for an opportunity to apply your specialized office skills in a dynamic environment? The Utah National Guard is seeking an Mailroom Clerk to perform complex production tasks and serve as a focal point for agency-specific assignments. This role requires independent judgment, a comprehensive knowledge of pertinent rules, regulations, and policies, and the ability to apply agency procedures.

Responsibilities

Mail and Document Processing: Receive, sort, and distribute incoming and outgoing mail and packages. You will also prepare, process, and review various documents, including tax forms, for accuracy and completeness, updating information as needed. This involves comparing elements for consistency, verifying data entry, and evaluating documents against policy.

Equipment Operation and Record Keeping : Use mail extraction machines and other mailroom equipment. You will maintain written records of mailroom activities and create or maintain file and record-keeping systems. Quality Control and Reporting : Ensure the high quality of scanned documents. You will also be responsible for preparing and generating recurring reports that involve automated processes and a thorough understanding of the subject matter.

Customer Service and Training: Provide information and assistance to the public and others, helping them complete forms and applications. You may also assist with customer inquiries about mail services and help train vendors and new employees on mailroom procedures. Inventory Management: Monitor and follow up on documentation to ensure deadlines are met.

You may also be responsible for managing mailroom supplies by ordering, receiving, inspecting, and storing equipment and materials.