Project Coordinator

Savvee Inc. is seeking a skilled Project Coordinator to support our federal client onsite in Ashburn, VA. This position will provide program-wide coordination and administrative support across governance, financial management, intake, analytics, performance management, and acquisition functions. The role keeps meetings, schedules, actions, deliverables, and documentation organized and moving across the program.

The successful candidate must be able to work effectively with Government stakeholders, program leadership, functional leads, contractor personnel, and multidisciplinary teams in a fast-moving, mission-focused environment.

ESSENTIAL FUNCTIONS

• Coordinating recurring meetings, governance sessions, working groups, leadership engagements, and program reviews.
• Preparing and distributing invitations, agendas, read-aheads, presentations, meeting notes, decisions, and action items.
• Maintaining integrated schedules, action and decision logs, deliverable trackers, suspense lists, and recurring reporting calendars.
• Collecting and consolidating inputs for reports, briefings, dashboards, and contract deliverables.
• Monitoring deadlines, dependencies, and unresolved actions and alerting the Program Manager and functional leads to potential delays.
• Maintaining organized, current, version-controlled program files in Government-approved collaboration tools.
• Supporting onboarding, access tracking, stakeholder coordination, monthly status reporting, and quality review of program materials.
• Performing additional duties as assigned in support of evolving contract requirements and client needs.
• Understanding the organizational policies and procedures for accuracy of solutions and deliverables to the client.
• Demonstrating a commitment to quality and customer support. REQUIRED EDUCATION AND TRAINING
• Bachelor’s degree MINIMUM EXPERIENCE AND SKILLS REQUIRED
• Three or more years of project coordination, program coordination, PMO support, or comparable experience
• Experience coordinating meetings, schedules, deliverables, action items, and program documentation
• Strong organization, attention to detail, written communication, and ability to manage competing deadlines
• Proficiency with MS Platforms such as Outlook, Word, Excel, PowerPoint, Teams, and SharePoint or a comparable collaboration platform
• Must have the ability to obtain the client’s Public Trust clearance DESIRED BUT NOT REQUIRED QUALIFICATIONS
• CBP or DHS experience
• Proven familiarity with Artificial Intelligence (AI) concepts and responsible use of AI-assisted tools
• Excellent written and verbal communication skills
• Exceptional organization skills
• A highly motivated self-starter
• Must be motivated and have excellent customer service skills EOE Statement: Savvee Inc. is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, national origin, disability, veteran status, pregnancy, genetic information, sexual orientation, gender identity, or any other characteristic protected by state, federal, or local law. EEOC- Eligibility to Work: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.