Administrative Assistant

Administrative Assistant [9921] National nonprofit working in healthcare seeks a temp-to-perm Administrative Assistant to provide operational support to senior leadership.

Responsibilities

Manage internal calendars and coordinate schedules. Arrange travel logistics, including flights, transportation, and hotel stays. Prepare expense reports and process reimbursements. Organize and maintain digital and hard-copy filing systems. Answer and direct incoming phone calls to appropriate departments and personnel.

Serve as the point of contact across various departments. Coordinate logistics for meetings and events through developing documents, briefing materials, and meeting minutes. Handle room bookings, audio-visual requests, and catering. Greet and welcome visitors into office space. Scan, print, and copy pertinent documents.

Remain up-to-date on new platforms and software used for scheduling and expense reporting.

Qualifications

Strong verbal, written, and interpersonal communication skills. Excellent organizational skills and ability to meet deadlines effectively. Highly collaborating with the ability to work independently with minimal supervision. Solutions-oriented mindset with exemplary judgement. Professional and positive attitude. Strong computer skills and proficiency in Microsoft Office applications, Asana, and Concur.

Requirements

Bachelor’s degree. Minimum of three (3) years of experience in an administrative support role. Ability to travel as needed. Rate: $22 an hour while temping. Salary: $60,000 once permanent. Not the right role for you? To be considered for other openings with Whitman Associates Inc, please submit your resume to us directly by emailing resumes@whitmanjobs.

com . Due to the high volume of applications, we are unable to respond to each candidate individually.