Executive Assistant

EA/PA and Office Manager- family office – 100% Location: Geneva Your future employer Our client is an established single-family office looking for an EA-PA and office Manager. Executive and Personal Assistance Provide high-level administrative and personal support to senior executives of the family office Back up family members Personal Assistants Manage complex and frequently changing calendars across multiple time zones Coordinate internal and external meetings, conference calls and appointments Prepare meeting materials and ensure timely follow-up of action items Act as a key point of contact between executives, family members and external stakeholders Handle confidential and sensitive information with the highest level of discretion Travel & Logistics Management Organise domestic and international travel arrangements Coordinate commercial flights, private aviation, hotel reservations, ground transportation and chauffeur services Manage visa applications, travel insurance and passport requirements Prepare detailed travel itineraries and travel documentation Provide support and troubleshooting during travel periods Maintain accurate travel tracking and reporting for management Family Office Administration Support family members with a wide range of personal and administrative matters Coordinate with legal advisors, financial institutions, consultants and external service providers Assist with the administration of private residences, personal assets and family-related projects Maintain and organise confidential records and documentation Manage various ad hoc requests and special assignments Project Coordination Coordinate cross-functional projects involving multiple internal and external stakeholders Monitor timelines, deliverables and follow-up actions Organise workshops, governance meetings, interviews, presentations and strategic initiatives Assist in the implementation and monitoring of operational improvement projects Support technology, digitalisation and communication initiatives Internal Communication & Reporting Assist with the preparation of internal and family communication Coordinate the collection and consolidation of information from different departments Support the creation and publication of content on SharePoint and internal communication platforms Participate in the preparation of management presentations, reports and updates Event Planning & Coordination Plan and coordinate corporate and private events Manage guest lists, invitations, venues, accommodations and catering Oversee logistics and event execution Ensure a high standard of service and attention to detail for all events Office Management Assist with facilities, technology and administrative needs Support operational processes and continuous improvement initiatives Coordinate office-related projects and service providers Maintain relationships with external suppliers and service providers Manage office-related requests and follow-up actions Liaise with IT providers, travel partners, hospitality partners and external consultants.

Human Resources Administration Support recruitment processes for private household positions Coordinate interviews and candidate communication Assist with onboarding and administrative integration of new employees Prepare employment-related documentation and follow-up administrative requirements Liaise with external HR advisors and service providers when required Requirements Organisational and time management skills Strong attention to detail Ability to manage multiple priorities simultaneously Excellent interpersonal and communication skills Ability to work independently and proactively Comfortable operating in a fast-paced and demanding environment Strong coordination and project management abilities Advanced Microsoft Office 365 skills, experience with SharePoint, Teams and digital collaboration tools Personal Attributes Highly trustworthy and discreet High sense of client service and support Flexible and adaptable, calm under pressure Benefits You will thrive in this role if If you dream to act as the Office Happiness Officer If you have a high sense of 5-star service and availability Are driven by helping others High level of Energy