Staff Accountant

Mills James is seeking an experienced, detail-oriented Staff Accountant to join our Finance team. This position works closely with Finance leadership and operational teams to support accurate financial reporting, payroll administration, compliance, budgeting, job costing, and audit preparation. The ideal candidate is analytical, highly organized, and passionate about producing accurate, well-documented financial information in a fast-paced, collaborative environment.

This role requires a strong understanding of accounting principles, attention to detail, and the ability to manage multiple priorities while maintaining exceptional accuracy and confidentiality.

Key Responsibilities

(Essential Functions) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prepare and record accounting entries across multiple journals, registers, and ledgers in accordance with company policies and Generally Accepted Accounting Principles (GAAP).
• Maintain and reconcile balance sheet accounts, including monthly bank reconciliations.
• Process and support payroll activities, ensuring accurate and timely payroll administration, reporting, and compliance with applicable laws and company policies.
• Support accounts payable activities to ensure accurate and timely invoice processing.
• Update and maintain budgeting models and generate job cost analysis reports.
• Open and close jobs and purchase orders (POs) and ensure accurate financial tracking.
• Prepare detailed financial analyses and explanations of transactions for management reporting.
• Collect, organize, and prepare documentation for external audits and third-party reviews.
• Ensure accurate financial reporting and compliance with GAAP and internal controls.
• Manage CDA documentation with multiple organizations.
• Collaborate with internal teams and clients to obtain purchase orders and bill against approved budgets.
• Support month-end and year-end close processes.
• Follow established Mills James accounting policies, procedures, and internal controls.

Qualifications

The qualifications listed below are representative of the knowledge, skills, and abilities required.

• Bachelor's degree in Accounting, Finance, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of 2-4 years of accounting, finance, or payroll experience preferred.
• Experience processing payroll and maintaining payroll-related records, reports, and compliance requirements strongly preferred.
• Proficiency in Microsoft Excel and Word; experience with accounting, ERP, or payroll systems strongly preferred.
• Strong analytical and problem-solving skills with exceptional attention to detail. Ability to read, interpret, and prepare financial statements and technical accounting reports.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to adapt to changing business needs and priorities.
• Demonstrated ability to build and maintain effective working relationships across departments.
• Ability to handle confidential financial and employee information with discretion and professionalism. Physical & Work Environment Requirements
• Ability to sit or stand for extended periods of time. -Ability to use a computer, keyboard, and standard office equipment. -Ability to communicate clearly and effectively in person and electronically.
• Occasional lifting of up to 15 pounds.

Benefits

Mills James offers a comprehensive benefits package for this full-time position, including:

• Anthem ERC medical, Guardian dental, and vision insurance -401(k) and Roth 401(k) with discretionary company match -Paid time off and company holidays -Employee assistance program and wellness resources -Additional benefits consistent with company policy