Administrative Assistant

PURPOSE The Administrative Assistant is to provide support to all employees in accordance with the Credit Union’s established policies, procedures, and core values. In order to achieve the objectives of the Credit Union, these responsibilities shall be executed promptly, courteously and accurately. FUNCTIONS

• Responsible for member marketing of the Credit Union products, which includes a knowledge of all services offered to a degree that will enable answering questions or referring members for specific services.
• Serve as the primary receptionist, managing desk coverage and coordinating with the Administrative Coordinator for backup support, performing the following functions: o Deliver a positive first impression for members, non-members, employees, volunteers, vendors, etc. o Prepare and distribute the daily attendance record . o Process outgoing mail; sort and distribute incoming mail. o Coordinate logistics for meetings held in the Second Floor Conference Rooms, First and Second Floor Conference Rooms at Wasilla location and maintain the cleanliness and presentation, along with the Reception Desk and Reception Area.
• Assist in maintaining office supply inventory of the second floor and the third-floor break room of the Palmer Office.
• Prepare basic administrative reports, such as the Daily Cash Report, weekly Rate Comparisons, and assist with routine projects as directed by the Executive Assistant to the CEO.
• Actively contribute to the Credit Union’s success by working positively within the department and with co-workers.
• Performs other duties as assigned. PREREQUISITES FOR THE POSITION
• Minimum Education: High school graduate or equivalent. Microsoft Office certification is highly desirable.
• Minimum Experience: One year of experience in general office with public contact and problem solving. Prior experience with MVFCU may be considered in lieu of a portion of the above experience. ADMINISTRATIVE ASSISTANT
• Personal Characteristics and Skills: Must have a high degree of self-motivation, initiative, excellent organizational skills, and the proven ability to prioritize, multi-task and make sound decisions. A positive attitude and teamwork mentality is essential. Must be of the highest integrity and with personal habits above reproach. Must practice confidentiality and be able to work well under pressure. Must be a mature person with sound judgment. Must be able to communicate effectively with internal and external employees/members and with management. Must be able to take direction and to seek counsel of supervisor as necessary.
• Technical Skills: Must include prior training or performance of operating a calculator, word processing, computer accounting and type a minimum of 40 wpm and working knowledge of MS Office Software required.
• Working Conditions: Must possess sufficient manual dexterity to skillfully operate standard office equipment. Continuous alertness, precision and concentration to ensure accuracy and thoroughness of documents and transactions. Continuous alertness of surroundings for security purposes. Frequent performing basic numeric calculations, as well as writing and reading. Continuous memory demands in recalling Credit Union policies and services. Exposed to potentially hazardous conditions, i.e., robbery. This position may require extended or irregular hours. Continuous standing and/or sitting for long periods of time when performing duties related to the position. Occasional lifting up to 40 pounds. Continuous use of hands in repetitive tasks such as simple grasping, twisting/turning of wrists; finger dexterity to perform various accounting duties such as using a ten-key calculator, typing, and entering data into the computer system.