Executive Assistant to the Superintendent / Human Resources Manager

Job Summary

Executive Assistant to the Superintendent / Human Resources Serve as the confidential executive assistant to the Superintendent and oversee districtwide Human Resources operations for a district. Provide high-level administrative, operational, and organizational support to the Superintendent and Board of Trustees, ensuring compliance with applicable laws, regulations, policies, and reporting requirements.

Manage all aspects of Board of Trustees operations, including agenda preparation, meeting coordination, official minutes, public meeting compliance, board policies, conflict-of-interest filings, and election coordination. Prepare confidential correspondence, reports, research, presentations, and official documents; coordinate communications with district staff, families, community members, government agencies, legal counsel, labor representatives, and the public.

Coordinate and administer comprehensive Human Resources functions, including recruitment, screening, interviewing, hiring, onboarding, employment contracts, salary placement, employee evaluations, credential monitoring, leave accounting, benefits administration, personnel records, employee training, labor relations support, disciplinary proceedings, workers’ compensation, unemployment claims, and employee separations.

Assist with staffing plans, personnel budgeting, collective bargaining support, and confidential employee matters. Oversee state and federal reporting and compliance, including CALPADS, CBEDS, CRDC, ACA reporting, and other required personnel and educational data submissions. Coordinate the preparation, approval, and publication of the School Accountability Report Card and annual parent notifications.

Manage the district website, maintain confidential records and databases, and provide guidance and training to staff on reporting, communications, and administrative procedures. Coordinate district calendars, meetings, special projects, professional development, emergency communic Requirements / Qualifications Bachelor’s degree required.

Minimum of three years of responsible office or Human Resources experience preferred. Strong written and verbal communication, organizational, computer, recordkeeping, and data management skills required. Ability to maintain strict confidentiality and manage multiple priorities and deadlines. Additional certificates, licenses, and supporting documents as specified in the job announcement.

Applicants must submit the following required documents with their application: a cover letter, a current resume, and three (3) letters of recommendation. The successful candidate must satisfactorily pass all required background checks, including fingerprinting and Live Scan clearance, and successfully complete employment verification.

The candidate must also meet all applicable requirements to serve as the District’s Custodian of Records. All pre-employment requirements and clearances must be completed in accordance with District policies and applicable laws. Comments and Other Information Equal Employment Opportunity / Nondiscrimination Statement: Solvang School District provides equal opportunity in employment without regard to race, religion, color, national origin, ancestry, physical handicap, medical condition, sexual orientation, marital status, age, gender expression, gender identity, or gender, in accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and Solvang School District policy.