Job description
About the Role
We are seeking a highly organised and detail-oriented Administrator to support the day-to-day administrative operations of the business. This role is primarily administrative, with a strong focus on employee onboarding, contract administration, and maintaining accurate employee records.
Key Responsibilities
- Coordinate the onboarding process for new employees, ensuring all required documentation is completed and filed.
- Prepare, issue, and manage employment contracts, including renewals and amendments.
- Maintain accurate employee records and ensure documentation is kept up to date.
- Liaise with employees regarding administrative queries and employment documentation.
- Collect and process employee tax receipts and supporting documentation, forwarding information to the Payroll team where appropriate.
- Monitor contract expiry dates and ensure timely renewals.
- Coordinate administrative processes related to employee lifecycle events.
- Maintain confidentiality of employee information and records.
- Support the HR and Operations teams with general administrative duties as required.
- Ensure all documentation complies with company policies and applicable regulations.
Requirements
- Previous experience in an administrative or office support role.
- Experience in HR administration or employment contract administration would be advantageous.
- Ability to read and understand employment contracts and related documentation.
- Excellent organisational and task management skills, with the ability to manage multiple priorities.
- Strong attention to detail and a high level of accuracy.
- Excellent written and verbal communication skills.
- Professional and approachable with strong client and employee relationship skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Ability to work independently while managing competing deadlines. Key Competencies
- Exceptional organisational skills
- Strong administrative capability
- Excellent time and task management
- Attention to detail
- Strong interpersonal and communication skills
- Confidentiality and professionalism
- Problem-solving ability
- Customer service mindset
- Ability to prioritise and meet deadlines Languages:
- Fluent in English and French (written and spoken) — essential Kindly consider your application unsuccessful should you not be contacted within 7 working days.