Administrator

About the Role

We are seeking a highly organised and detail-oriented Administrator to support the day-to-day administrative operations of the business. This role is primarily administrative, with a strong focus on employee onboarding, contract administration, and maintaining accurate employee records.

Key Responsibilities

• Coordinate the onboarding process for new employees, ensuring all required documentation is completed and filed.
• Prepare, issue, and manage employment contracts, including renewals and amendments.
• Maintain accurate employee records and ensure documentation is kept up to date.
• Liaise with employees regarding administrative queries and employment documentation.
• Collect and process employee tax receipts and supporting documentation, forwarding information to the Payroll team where appropriate.
• Monitor contract expiry dates and ensure timely renewals.
• Coordinate administrative processes related to employee lifecycle events.
• Maintain confidentiality of employee information and records.
• Support the HR and Operations teams with general administrative duties as required.
• Ensure all documentation complies with company policies and applicable regulations.

Requirements

• Previous experience in an administrative or office support role.
• Experience in HR administration or employment contract administration would be advantageous.
• Ability to read and understand employment contracts and related documentation.
• Excellent organisational and task management skills, with the ability to manage multiple priorities.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills.
• Professional and approachable with strong client and employee relationship skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently while managing competing deadlines. Key Competencies
• Exceptional organisational skills
• Strong administrative capability
• Excellent time and task management
• Attention to detail
• Strong interpersonal and communication skills
• Confidentiality and professionalism
• Problem-solving ability
• Customer service mindset
• Ability to prioritise and meet deadlines Languages:
• Fluent in English and French (written and spoken) — essential Kindly consider your application unsuccessful should you not be contacted within 7 working days.