Executive Assistant to the Chief Strategy Officer

Title: Executive Assistant to the Chief Strategy Officer. Reports to: Chief Strategy Officer.

Job Summary

The Executive Assistant oversees the day-to-day operations of the Office of the Chief Strategy Officer (CSO) and provides executive-level administrative and coordination support across the CSO’s portfolio. Working with diplomacy, discretion, and sound judgment, the Executive Assistant helps translate senior-level direction into organized workflows, timely decisions, and clear follow-through.

The Executive Assistant is comfortable operating in a fast-paced, high-level environment; anticipates needs; manages multiple time-sensitive priorities; and brings a methodical, action-oriented approach to executive support.Job Duties:Executive Office and Calendar Management. Manage and optimize the CSO’s daily and long-term calendars, prioritize meetings, and protect time for key priorities.

Serve as the primary scheduling point of contact for internal colleagues and external stakeholders.Coordinate scheduling and operating rhythms with the CSO’s direct reports, Vice Presidents, Directors, and other senior leaders.Evaluate meeting and event requests for purpose, readiness, participants, and desired outcomes; prepare briefing materials and track decisions and action items.

Plan and support key CSO meetings, including agendas, materials, logistics, decision tracking, and follow-up.Maintain project trackers, timelines, and accountability systems to ensure progress and visibility.Support Command Center processes and executive follow-up to help ensure clarity of ownership, speed, and quality.

Travel, Budget, and Administrative Operations. Coordinate all domestic and international travel for the CSO. Manage review, submission, and approval processes for CSO expense reports.Monitor department budgets, expense reports, and vendor invoices. Handle confidential, sensitive, and time-critical matters with discretion and sound judgment.

Executive Materials and Approvals. Manage intake, review, routing, and approval of executive and Board communications reports, proposals, partnership materials, and other priority collateral.Ensure materials are complete, accurate, and ready for executive review.Conduct final quality checks and coordinate necessary revisions before materials are submitted for approval.

Maintain organized records of decisions, approved materials, and required follow-up.Strategic Portfolio and Stakeholder Communications. Support coordination and follow-through across the CSO’s portfolio and priority initiatives.Help manage information flow, requests, and communications involving senior leaders and key internal and external stakeholders.

Coordinate executive participation in priority meetings, engagements, and events, including schedules, background materials, briefings, and desired outcomes.Maintain organized tracking of priority requests, commitments, decisions, and follow-up requiring CSO involvement.Help ensure timely communication and follow-through among the CSO’s office, senior leaders, and relevant stakeholders.

Qualifications:Education: Bachelor's Degree preferred. Experience: 3+ years of experience directly supporting and advising an executive-level manager; experience working for a policy organization and/or Capitol Hill office preferred Communication: Excellent verbal, writing, and proofreading skills Technology: Expert proficiency in Microsoft Suite and database software required.

Other Requirements:Understand and support Heritage’s mission and vision for America, and the department’s goals and objectives.Discretion and ability to maintain confidentiality.Strong bias for action.Excellent strategic, organizational, planning, and interpersonal skills.Basic knowledge of policy issues.Benefits and Salary:The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.

The salary range for this role is $67,000 - $80,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.