Financial Operations Coordinator

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Position Summary

Florida Atlantic University is seeking a Financial Operations Coordinator

• Boca Raton, FL. The Financial Operations Coordinator position supports the financial management and day-to-day fiscal operations for the Community Health Center and Memory & Wellness Center. This position is also responsible for the preparation and maintenance of financial documents, providing assistance with internal and external audits, supporting compliance with applicable university financial policies and procedures, and performing other job-related duties as assigned. Summary of Responsibilities Support financial management and day-to-day fiscal operations for the Community Health Center and Memory & Wellness Center. Prepare and maintain clinic budgets, financial reports, revenue analyses, expense tracking, and financial projections. Perform and review reconciliations of clinic revenue, billing activity, deposits, expenses, and applicable accounting records; investigate discrepancies and coordinate corrective entries as needed. Monitor clinic financial performance, patient-service revenue, outstanding receivables, expenses, and budget variances; identify trends and communicate material concerns to leadership. Coordinate with clinic leadership and relevant finance, billing, and administrative personnel to support accurate financial reporting and sustainable clinic operations. Maintain supporting documentation and financial records for clinic transactions and assist with audit requests and other financial reviews. Manage monthly CPO accounting activities, including journal entries, reconciliations, financial tracking, and periodic financial reporting. Maintain accurate and complete financial records and supporting documentation for CPO transactions and activities. Prepare financial reports and materials for CPO Board meetings, including summaries of revenues, expenditures, balances, and other relevant financial information. Support audit preparation and coordination by organizing requested records, responding to financial documentation requests, and working with auditors and relevant College personnel. Prepare and maintain required SIP reporting and related financial documentation, as applicable. Monitor financial activity, identify discrepancies or unusual transactions, and elevate issues requiring review Support College-wide financial reporting, budget monitoring, forecasting, and financial planning for E&G, Auxiliary, and Foundation funds. Prepare, maintain, and analyze financial reports and Workday reports to support budget oversight and management decision-making. Monitor expenditures, available balances, commitments, and budget variances; research discrepancies and communicate potential issues to appropriate leadership. Assist with budget development, projections, reconciliations, and periodic financial updates for College leadership. Compare current financial activity with prior periods and budget expectations to identify trends, risks, and opportunities for improved resource management. Coordinate with College units and relevant University offices to obtain, validate, and reconcile financial information. Support compliance with applicable University financial policies, procedures, internal controls, and documentation requirements. Assist with internal and external audits by preparing financial schedules, gathering supporting documentation, and tracking follow-up items. Review financial processes and recommend improvements to strengthen accuracy, efficiency, consistency, and accountability. Maintain organized financial records and support timely completion of reconciliations, reports, and other required financial documentation. Provide financial guidance and procedural support to College personnel and perform other job-related duties as assigned. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty
• Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB Minimum Qualifications: Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience required. For some positions assigned to this class special qualifications may be added to the minimum, such as possession of a State of Florida CPA certificate.

Preferred Qualifications

Degree in Accounting, Finance, Business Administration, or a related field. Two or more years of professional experience in accounting, financial operations, budget management, financial reporting, or a related area. Experience preparing financial reports, analyzing budget variances, performing account reconciliations, and monitoring revenue and expenditures.

Experience with enterprise financial systems, preferably Workday, including financial reporting, journal entries, and budget monitoring. Experience supporting audits, maintaining financial documentation, and ensuring compliance with established financial policies and internal controls. Experience with Excel and financial data analysis, including developing spreadsheets, tracking expenditures, analyzing trends, and preparing financial summaries.

Experience supporting healthcare or clinical financial operations, including revenue reconciliation, billing-related financial reporting, or monitoring clinic financial performance. Experience preparing financial reports, meeting materials, or supporting the financial administration of a board, committee, nonprofit organization, or similar entity.

Strong analytical, organizational, communication, and problem-solving skills, with the ability to manage multiple priorities and deadlines. Salary: $55,000 - $75,000 annually. College or Department: CON: Business Office Location: Boca Raton Work Days and Hours: Monday

• Friday, 8 a.m. - 5 p.m. Application Deadline: 2026-11-23 Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.