Assistant Facility Manager

Job Details: Level: Experienced, Job Location: CLC Palmers Hill

• Stamford, CT, Position Type: Full Time Non-Teaching, Education Level: High School, Salary Range: $70000.00 - $85000.00Salary/year, Job Shift: Day 35 Hours Per Week, Job Category: Facilities, Qualifications: Position Assistant Facilities Manager Reports to Director of Facilities Location Multiple sites in Stamford, CT Job type Full-time (hours vary by site); on call for emergencies About Us Do you believe that high-quality early childhood education can shape a child's future and strengthen entire communities? Are you passionate about working in a team-oriented environment where educators, healthcare providers, and family-service professionals collaborate to support every child's growth? Established in 1902, CLC is the second-largest not-for-profit provider of Early Childhood Education in Connecticut. Our mission is to enrich the community by providing high-quality early childhood education and care programs for all families. We serve over 700 children across Early Head Start, Head Start, Child Development, and School Readiness programs in Stamford.

About the Role

The Assistant Facilities Manager keeps CLC's early childhood centers safe, warm, dry and ready for children every day. This is a hands-on leadership role: you'll manage our facilities workers and technicians, coordinate vendors and inspections across all sites, and step in on work orders yourself when the team needs you.

You'll be the go-to person for school Directors and coordinators on anything facilities-related, and you'll support the Director of Facilities on budgeting, grant-funded projects and capital planning. You and the team would be on call when emergencies arise including but not limited to snow, alarms, floods, site inspections during power outages, heating or cooling failures, etc.

CLC currently operates out of seven (7) buildings in Stamford CT. These buildings are a combination of City owned, CLC owned and leased buildings. Facilities support varies across all buildings.

What You'll Do

Lead the facilities team

• Manage on-site facilities workers and technicians, assigning and checking their work.
• Run the weekly facilities team meeting.
• Maintain a positive, collaborative and respectful work environment.
• Fill in on work orders when coverage is needed. Maintain buildings and respond to problems
• Perform work orders, troubleshoot building issues, and find and recommend solutions.
• Adjust HVAC settings through the building management system (BMS) or manually.
• Respond to emergencies during operating hours and occasionally after hours.
• Manage or assist with the setup and breakdown of special events.
• Manage and assist with staff or building moves or deliveries..
• Order or purchase materials and accompany facilities workers and technicians to make purchases as needed. Manage vendors and contracts
• Administer service contracts: track renewal dates, scope and vendor performance, and flag issues to the Director
• Vendor management: schedule and coordinate vendor visits, inspections and repair work. Meet vendors on site and confirm their work prior to payment approval
• Request bids and make vendor recommendations.
• Make sure all vendors provide a certificate of insurance with the coverage CLC requires.
• Plan and manage out-of-session cleaning, floor waxing and repair work with the custodial vendor.
• Review vendor invoices against completed work and submit them to the Director for approval Safety, compliance and inspections
• Oversee or conduct fire drills.
• Track and schedule testing and inspections of fire alarms, sprinklers, fire extinguishers and other life-safety systems at all sites.
• Carry out routine site inspections, including Deep Dive, indoor air quality (IAQ) and playground inspections.
• Keep sites compliant with licensing, fire and health requirements and flag gaps to the Director.
• Work with IT to troubleshoot security and alarm issues. Vehicles and snow removal
• Manage maintenance of CLCs commercial vehicles and keep all inspections and registrations current.
• Manage and perform snow removal with both the in-house team and outside vendors. Communication and records
• Use the shared calendar to alert school Directors and coordinators about vendor visits and facilities events at their schools.
• Keep accurate facilities records.
• Regularly keep Directors informed (via email, text and/or in person) of facilities work which could impact school operations.
• Provide Director of Facilities with regular updates around work being performed, emergencies and outcomes. Budget, projects and grants
• Track vehicle gas and supply expenses by team.
• Save all receipts for monthly credit card balancing.
• Assist the Director of Facilities with the annual budget and capital improvements.
• Assist the Director in defining projects, scopes of work and bids for grant applications.
• Coordinate site improvement projects under the Director’s direction. Other duties
• Other duties as requested by the Director of Facilities.

What You'll Bring

Required

• Minimum 5 years of experience in facilities maintenance, building operations or the skilled trades
• Minimum of 2 years managing, supervising staff or equivalent experience.
• Working knowledge of skilled trades (e.g., plumbing, electrical, carpentry, mechanical)
• Hands-on skill troubleshooting and repairing building systems (plumbing, electrical, HVAC, doors and hardware).
• Experience scheduling and overseeing vendors and contractors.
• Highly organized
• Able to re-prioritize, juggle daily repairs and longer-term projects at the same time.
• Clear written and spoken communication and strong follow-through.
• Positive team player with can do attitude
• Proficient with google email, sheets and docs, shared calendars, and a work order system.
• Valid driver's license and clean driving record.
• Manage the team’s on-call schedule and be available for emergencies, including occasional nights, weekends and snow events. Preferred
• Experience with a building management system (BMS) for HVAC controls.
• Knowledge of fire and life-safety inspections and testing (alarms, sprinklers, extinguishers).
• Experience maintaining commercial vehicles, including inspections and registrations.
• Experience in schools, childcare centers or other occupied facilities.
• Experience with bids, vendor management, contracts, budgets or grant-funded projects. Physical requirements
• Regularly sit, stand, walk, bend and lift objects up to 50 lbs.
• Work in confined spaces, on ladders and rooftops, and outdoors in all weather, including snow removal.

Benefits

At CLC, we support your well-being and career with a comprehensive benefits package, including:

• Medical, dental and life insurance
• 401(k) with employer match (up to 4%)
• Generous paid time off
• Tuition assistance and professional development
• Employee Assistance Program (EAP)
• Career growth and promotional opportunities If you need an accommodation to apply or interview, contact 203.323.5944. CLC is an Equal Opportunity Employer and is committed to diversity in the workplace. Successful completion of a background check and drug screening is required as a condition of hire.