Administration Officer, Program Delivery and Assessment

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present. Play a key role in delivering the Tasmanian School of Medicine’s timetabling and assessment services that support outstanding learning experiences for students Join a collaborative and supportive team committed to continuous improvement and service excellence Full-time, ongoing position based at our Hobart campus About the opportunity Join the Tasmanian School of Medicine and play an important role in supporting learning and teaching delivery across School’s two undergraduate and four postgraduate programs.

With a primary focus on course and unit timetabling and assessment operations, you will help create a seamless experience for staff and students by coordinating teaching activities, maintaining key systems and data, and supporting the delivery of assessments. Working collaboratively with academic and professional staff across the University, you will contribute to the planning, coordination and continuous improvement of timetabling and assessment services, ensuring high-quality outcomes in a complex and dynamic environment.

What you’ll do: Deliver timely, student-focused administrative support for program delivery, with a primary focus on timetabling, including managing enquiries, maintaining student and timetable data, producing reports, and supporting assessment and placement activities. Support the delivery of examinations and clinical assessments across TSOM programs through scheduling, system administration and operational support.

Provide advice and support to staff and students to ensure consistent, high-quality timetabling and assessment outcomes that align with University policies and requirements. Work collaboratively with the Team Leader and key stakeholders to resolve operational issues and contribute to continuous improvement initiatives.

Develop, maintain and implement timetabling procedures in line with University systems, processes and principles. Undertake other duties commensurate with the classification level and support changing priorities within a dynamic operational environment. What we’re looking for: Coordination & Scheduling Experience: Experience coordinating schedules, timetables, meetings, assessments or operational activities within a complex organisation, including managing competing deadlines and stakeholder requirements, would be an advantage Administrative Experience: Demonstrated administrative experience with strong organisational skills and the ability to manage competing priorities while maintaining a high level of accuracy and attention to detail.

Systems & Data Management: Working knowledge of Microsoft 365 applications, including Word, Excel and Outlook, with the ability to learn and effectively use University systems and maintain accurate records and data. Communication & Relationship Building: Excellent written, verbal and interpersonal communication skills, with the ability to build productive relationships, collaborate across diverse teams, provide advice, and deliver a high standard of service to staff and students.

Teamwork & Flexibility: Demonstrated ability to adapt to changing priorities, processes and work environments, and contribute positively to a collaborative team environment. Salary details Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $105,665 comprising base salary within the range of $80,869 to $90,312 plus 17% superannuation.

How to Apply This vacancy is being advertised internally only in the first instance to current staff. In submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.

To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile. For further information about this position, please contact Jane O'Brien, email: Jane.OBrien@utas.edu.au Please visit https://www.

utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process. Please refer to the attached Position Description Below for full details. Position-Description-Administration Officer Program Delivery and Assessment October 2026.pdf Applications close Sunday, 1 November 2026, 11.55pm As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.