Admin Assistant

Engineer the Future with Us Innovation, precision, and passion. If these qualities define you, then welcome—you’ve found the right place. At Yamazaki Mazak Singapore, we’re always looking for dedicated individuals to drive the future of advanced manufacturing and machine tool technology. Here, your work powers industries, builds possibilities, and shapes tomorrow’s world.

Come build excellence with us. Tooling production admin major in shipment arrangement.

• Manage the end-to-end shipment process, including warehouse readiness, packing verification, and shipment arrangement.
• Liaise with warehouse team to confirm shipment feasibility, packing configuration, and cargo readiness prior to booking.
• Arrange and coordinate freight bookings (sea & air), and monitor shipment schedules (ETD/ETA).
• Work closely with forwarders, warehouse, and internal teams to ensure smooth logistics execution.
• Prepare and handle shipping and customs documentation (e.g. invoices, packing lists, supporting documents).
• Ensure all documentation is accurate, complete, and compliant with requirements.
• Manage the full invoice processing cycle, including preparation and verification
• Process and track invoices using Bill One system
• Maintain and update data in internal systems such as AS400 and EDI, ensuring data accuracy.
• Support and maintain Purchase Order (PO) records, including basic tracking and documentation.
• Consolidate and maintain daily packing lists (blue sheets) and related operational records.
• Ensure packing details are aligned with actual shipment arrangements.
• Prepare and submit daily reports and month-end reports with accurate data.
• Maintain proper records to ensure data consistency and traceability.
• Monitor shipment status and handle operational issues (e.g. delays, documentation discrepancies).
• Coordinate with relevant parties to resolve issues and ensure timely execution.