TDCJ - Administrative Assistant III - Warden's Office

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

• To expedite the application process, please attach your valid government-issued photo identification card, your social security card or proof of authorization to work in the United States, and your proof of education (official diploma or transcript) * Job Duties: Administrative & Clerical Support Compile and prepare agendas, official correspondence, reports, and minutes for meetings.

Transcribe and type memos, letters, speeches, statistical reports, etc., often using sensitive or confidential information. Proofread documents for grammar, spelling, punctuation, and content accuracy. Perform general record-keeping, data entry, retrieval, updates, and maintenance using internal computer systems. Communication & Liaison Act as the primary point of contact between the Warden and department heads, staff, external agencies, and the public.

Screen and route incoming telephone calls and emails, providing answers or forwarding inquiries requiring the Warden¿s perspective. Meeting Coordination Schedule and arrange staff meetings, disciplinary conferences, management forums, and other official gatherings. Prepare materials, assemble meeting packets, and distribute agendas and handouts.

Take and transcribe minutes during meetings. Investigation & Oversight Support Log, track, and process disciplinary investigations (e.g., PREA complaints, harassment incidents), ensuring compliance with procedures and deadlines. Prepare packets for disciplinary conferences and ensure all documentation is accurately filed.

Visitor Regulation & Special Projects Process prisoner visitor restrictions related to misconducts in visitation. Conduct research for special projects and compile material to inform the Warden or leadership. IT & Administrative Coordination Serve as liaison with IT or Department of Information Technology to coordinate staff computer system access, equipment needs, and technical support.

Provide back-up support to related roles, such as litigation coordination. Report Preparation & Statistical Tracking Compile facility data and produce monthly Warden¿s reports, including performance metrics and scorecards. Perform reporting tasks for switchboard activity, visitor logs, and other institutional operations.

You'd be a GOOD fit if: You are comfortable working in a secure, policy driven environment and consistently follow confidentiality and procedural standards. You'd be a GREAT fit if: You bring a positive attitude, professionalism, and strong customer service skills to every interaction. You can use office software (Outlook, Word, Excel, Teams, etc.)

efficiently to prepare reports, manage schedules, and support daily operations. You can serve as a reliable point of contact for the Warden's Office, ensuring communication flows smoothly between departments. *For the full Job Description, please click the link below: Administrative Assistant III

• Warden's Office Additional Information: Travel None
• Position may make day trips, but no overnight trips Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Longevity *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. Contact Information: Questions concerning this Questions concerning the application position can be directed to: process can be directed to: Jesus Llamas Zilleah Ross Hiring Manager OR Human Resources 409-948-0001 936-437-3150 [email protected] [email protected] Important Note to the Candidate: Military Preference To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application. Military Occupation Specialty Codes https://hr.sao.texas.gov/Compensation. System/Job. Descriptions Click on the occupational category for the position. Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide . The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com , http://www.onetonline.org , https://hr.sao.texas.gov/Compensation. System/Job. Descriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets. Applications submitted through Work in Texas Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Eligibility An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. EEO Statement: The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.