Maintenance Operations Assistant San Antonio TX

SUMMARY This position contributes to the mission of Oak Hills Church (OHC) to be disciples who make disciples by guiding all people to follow Jesus moment by moment. The staff member is responsible for providing administrative support to the Building Maintenance Manager to include e processing expenses and monitoring budget activities, maintaining building and equipment inventories, procurement of facilities and plant supplies, and personnel administrative support.

TEAM: Operations (Maintenance HOURS / WEEK: 40 / Typically MON-FRI REPORTS TO: Building Maintenance Manager FLSA: Non-Exempt DIRECT REPORTS: No DESIGNATION: N/A JOB CLASS: Para-Professional Classification: Core-FT DRIVING: No PRIMARY DUTIES AND RESPOSIBILITES Performs various administrative duties for the department, including email correspondence, meeting planning, schedule management, and vendor meeting recaps.

Assists in managing expense administrative processes, including collecting, coding, and entering expense receipts, preparing check requests for vendor invoices, tracking project expenditures and billing, and ensuring accuracy, proper documentation, and timely processing in accordance with established financial procedures.

Assists with conducting vendor research and maintaining vendor records. Initiates and manages procurement bids for goods and services and manages the vendor bid approval process. Orders supplies for the Maintenance and Facilities teams and maintains inventory of supplies. Assists with weekly/monthly budget reviews and planning, monitors expenditures against approved budgets, identifies discrepancies, and brings concerns to manager�s attention.

Serves as a liaison between the Human Resources Department and the Facilities and Maintenance departments. Reviews time and attendance data for Facilities staff. Adjusts missed punches within the time management system. Assists with the coordination and planning of the annual appraisal process for Facilities and Maintenance staff.

Provides timesheet reports to the third-party vendor for contract labor. Assist with maintaining fire alarm and sprinkler inspection records, and vehicle and trailer registration and renewal records. Notifies the appropriate party when inspection, registration, or renewal action is required. Assists with overflow administrative support for other Operations departments, including Safety and Security, Events, and Risk, as needed.

Attends assigned staff meetings, trainings, and events; solicits and relays information, participates in problem solving, and provides recommendations for policy changes and program development. Other duties and responsibilities as assigned. OHC STAFF EXPECTATIONS Active relationship with Jesus Christ sustained through the practice of personal spiritual disciplines.

Embodies Christlikeness and leads with humility, character, and love. Demonstrates commitment to unity and willingness to work in a collaborative team environment. Personally engaged with OHC�s mission and vision. Supportive of OHC�s beliefs, values, discipleship commitments, and distinctives. Consistently models the Staff Values.

Attends Membership Class and becomes a member within three (3) months of employment.

MINIMUM QUALIFICATIONS

Two (2) years of college from an accredited college or university. Two (2) years of general office or administrative experience. Experience can substitute for education. KNOWLEDGE AND ABILITIES Knowledge of basic accounting principles and practices. Knowledge of research and data collection. Knowledge of applicable Federal, State, and local laws and regulations.

Knowledge of computer office applications and office equipment. Knowledge of English grammar and vocabulary. Ability to learn principles and procedures of personnel administration. Ability to multitask and be aware of details. Ability to plan, organize projects and prepare detailed reports and presentations. Ability to work independently with limited supervision.

Ability to communicate clearly and effectively through both verbal and written means. Ability to establish and maintain effective working relationships with elders, staff, members, and ministry volunteers. Ability to perform all the physical, intellectual, and analytical requirements of the position including decision making.

PHYSICAL REQUIREMENT AND WORKING CONDITIONS Occasional lifting/carrying up to 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting and kneeling to perform the essential functions.

Working conditions are primarily inside an office environment.