Receptionist

Position Summary

We are looking for an individual to fill our Receptionist position. The Receptionist must be bilingual in English and Spanish and be able to effectively answer phone calls while performing a multitude of day-to-day tasks. Professionalism and courtesy must be a key characteristic of the candidate in question. Must show excellent customer service skills and be an effective communicator.

This job will require much on-the-job-training, you aren’t expected to know everything, but you must be willing to learn. This is an on-site role at Eagle Eye Produce headquarters office in Idaho Falls, ID.

Required Skills

/ Competencies: Knowledge Areas:

• Must be reliable and extremely trustworthy
• Ability to speak and hear customers and/or other employees via phone or in person
• Ability to manage multiple projects and initiative with tight deadlines -Proficient in the Spanish and English language
• Excellent organizational skills and attention to detail
• Must be able to work independently and as a team player in a fast-paced environment
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy Technical/Communication Skills:
• Excellent verbal and written communication skills
• Proficient with Microsoft Office Suite or related software
• Ability to analyze problems and create solutions
• Ability to work under stress
• General business skills Experience:
• High school diploma or equivalent required
• Accounting background is a plus Essential Duties & Responsibilities:
• Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support tasks.
• Performs basic filing and recordkeeping.
• Verifies invoices brought into ABBYY to ensure the software is picking up the correct information.
• Creates new vendors in our ERP system. Ensures vendor creation requests are filled out properly. Manages the vendor’s email inbox.
• Calls and verifies changes in vendor’s payment information.
• Creates quickpays and fuel advances for our Logistics’ team.
• Pick up mail everyday (gas reimbursement will be available)
• Performs other duties as required Expected Hours of Work:
• This position requires approximately 40 plus hours, as needed, to meet the demands of the business and complete the responsibilities of this position. Work Environment:
• Duties and responsibilities are performed in an office, as well as a warehouse setting.
• This role routinely uses standard office equipment. Physical Demands:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organizations facilities.
• Exposure to temperatures of approximately 42° in the warehouse.
• Must be able to life 20 pounds at times