Part-time Legal PA

An established Advocate of the High Court is seeking a sharp, trustworthy, and highly organised Legal Administrative Assistant / Executive PA to join her practice on an initial 3-month fixed-term contract (with the intention to convert to permanent for the right candidate). This is a part-time position requiring 20 hours per week with flexible scheduling Monday to Friday (mornings or flexible daily hours), operating on a hybrid arrangement (80% remote / 20% in-office).

The position is ideal for a proactive individual with strong legal or executive administrative acumen who can seamlessly manage daily time-capture billing, client communications, digital court filings, tax coordination, and general practice support.

Key Responsibilities

Billing & Time Capture (Auxcon): Populate daily billable hours, generate invoices, and issue billing reports using Auxcon legal software (training provided). Payment Reminders & Admin: Act as a courteous point of contact; handle gentle reminders and telephonic/online follow-ups for outstanding client payments. Electronic Court File Preparation: Source legal documents and case law (training provided); assemble, paginate, index, bookmark, OCR, and compile combined PDF bundles in Adobe.

Inbox Screening & Summaries: Screen incoming emails (including trustee/volunteer correspondence), summarize key action items, and draft response notes. Accounting & Tax Coordination: Collect and organize tax-deductible expense records; liaise directly with external accountants for bi-monthly VAT and bi-annual provisional tax submissions.

Digital Filing & Case Progress: Maintain an intuitive, structured cloud filing system for easy document retrieval and assist with ongoing case progress reporting. Errands & In-Office Support: Provide occasional in-person administrative support (approx. 20%) and assist with local practice errands as required.

Requirements

Exceptional command of written and spoken English with a warm, diplomatic communication style. Strong digital proficiency (MS Office suite, email management, Adobe Acrobat, and cloud filing). Willingness and capability to learn specialised legal software (Auxcon). High attention to detail, patience, and a methodical approach to admin and filing.

Valid Driver’s License and reliable personal vehicle.