Accounts & Admin Assistant

Reports to: Finance Officer Location: Nairobi, Kenya PROFILE INTRODUCTION: Our client, a strategy execution firm specializing in strategic business advisory solutions, is seeking a meticulous and proactive Accounts & Admin Assistant to join its agile finance team. This role is critical for maintaining the financial health and administrative efficiency of the organization.

The ideal candidate will be a detail-oriented professional with a solid foundation in accounting principles, responsible for supporting daily financial operations, managing client accounts, and providing essential administrative support to ensure seamless business functioning.

DUTIES AND RESPONSIBILITIES

Maintain Financial Records: Accurately record and update financial transactions in general, ensuring all entries are complete and timely. Manage Accounts Receivable: Proactively handle client collections by monitoring outstanding invoices and professionally following up to ensure timely payments. Perform Account Reconciliation: Conduct regular reconciliation of bank statements and key accounts to ensure accuracy and resolve any discrepancies.

Support Cashflow Management: Assist in the preparation of cashflow forecasts and provide regular updates on liquidity status to the Finance Officer. Process Payments: Assist with the processing of accounts payable, ensuring all vendor invoices are accurately verified and paid in a timely manner. Assist in Procurement & Logistics: Support the procurement of goods and services for company programs and coordinate with vendors to ensure timely delivery.

Prepare Financial Reports: Contribute to the preparation of periodic financial reports, such as expense summaries and aging reports, as required by management. Uphold Compliance: Ensure all financial activities adhere to internal company policies and relevant statutory regulations. Facilitate Audit Processes: Provide necessary documentation and support during internal and external audits.

Provide Administrative Support: Offer day-to-day administrative assistance to the finance team, including filing, documentation, and data entry tasks. KEY COMPETENCIES: Attention to Detail & Accuracy Organizational & Time Management Skills Proactive & Initiative-Driven Analytical Thinking Effective Communication & Client Relationship management Requirements Minimum of 2 years' experience in an accounting or bookkeeping role.

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Must hold a professional CPA (K) or ACCA qualification. Proficiency in QuickBooks and strong working knowledge of Microsoft Office Suite, especially Excel. Demonstrated ability to manage multiple tasks efficiently and meet deadlines.

Excellent verbal and written communication skills, with the ability to interact professionally with clients and vendors. High level of integrity and a strong sense of responsibility.