Legal Administrative Assistant

Client Information : Law firm founded in 2015, with offices in Indianapolis and Florida. Specializing in representing couples worldwide in the areas of US immigration matters (K1 fiance visas, marriage-based green cards and citizenship).

Position Summary

On a day-to-day basis the Legal Secretary/Paralegal supports the Managing Partner in performing specialized secretarial and administrative duties; working collaboratively and cooperatively with others in a team-oriented environment. Position Requirements

• Manage case progress and proactively track case deadlines to ensure the attorney and client are on track to meet deadlines.
• Take the lead on communication with clients; intake responsibilities.
• Draft form documents, filling details into templates accurately.
• Review and proofread all documents produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits or enclosures are intact before distribution.
• Maintain client files-electronic scanning; prepare large volume of documents; manage the integrity of clients original documents
• Perform other duties as assigned.

Qualifications

• Minimum 3+ years of experience working in a business office setting. Legal or financial experience is a plus. Advanced experience in MS Word 2007, basic experience in MS Excel 2007, intermediate experience in MS Outlook 2007 Experience with Document Management Systems Great accuracy and meticulous attention to detail and must be organized; excellent proofreading skills
• Ability to conduct and follow through with electronic court filings. Knowledge of the court systems and their guidelines is a plus.
• Proven ability to be flexible, be customer service oriented and work both independently and as part of a team. Ideal candidate is a good communicator.
• Remote options available for individuals outside the local area.
• Starting Salary up to mid to 50s, health and insurance offered; other incentives.