District Wide Administrative Assistant to the Dpp

LOCAL DISTRICT CLASSIFICATION PLAN CLASS TITLE: ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF PUPIL PERSONNEL BASIC FUNCTION: Perform complex and advanced clerical and administrative duties supporting pupil personnel services, including student information systems, enrollment, state reporting, attendance and compliance, student records, safety-related systems, and related district operations; provide administrative support to the Director of Pupil Personnel and assist with other assigned duties necessary for the effective operation of the department.

DISTINGUISHING CHARACTERISTICS: Incumbents in the Administrative Assistant to the Director of Pupil Personnel classification perform specialized and complex administrative duties requiring a high degree of accuracy, organization, confidentiality, analysis, independent judgment, and accountability. REPRESENTATIVE DUTIES: Student Information, Enrollment & Records: Administer and maintain district student information systems and related records; support enrollment, registration, transfers, withdrawals, data integrity, and related family services.

Reporting, Attendance & Compliance: Prepare, monitor, and maintain required district and state reports and records; support attendance processes and compliance with applicable laws, regulations, and district procedures. Student Services & Support: Maintain confidential student records and provide administrative support for student services, discipline, hearings, due process, and other pupil personnel matters as assigned.

Safety, Systems & District Operations: Support district safety and security systems, data management, records maintenance, vendor coordination, purchasing, board materials, committees, and special projects as assigned. Communication, Training & Support: Serve as a resource and liaison for district staff, families, agencies, state personnel, vendors, and other stakeholders; provide training, technical assistance, written procedures, and customer service.

Other Duties: Perform other related duties and responsibilities as assigned in support of the Director of Pupil Personnel and the district. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Student information systems, enrollment processes, attendance procedures, student records, and related school district administrative practices.

Applicable Kentucky Administrative Regulations, state reporting requirements, district policies, and other laws, rules, and regulations related to assigned responsibilities. Record-keeping, data management, report preparation, confidentiality, and office procedures. Modern office practices, procedures, computer applications, and related equipment.

Effective oral and written communication, customer service, interpersonal relations, and professional telephone techniques. Principles of training, providing work direction, and supporting the implementation of procedures and systems. ABILITY TO: Perform complex and advanced administrative duties involving student information, records, databases, reporting, and related district functions with accuracy and attention to detail.

Interpret, apply, and explain applicable rules, regulations, policies, procedures, and requirements related to assigned pupil personnel responsibilities. Organize and prioritize multiple responsibilities, meet schedules and deadlines, and complete work effectively in an environment with frequent interruptions. Maintain confidential information with discretion and exercise sound judgment in handling sensitive student, family, and district matters.

Operate computers, office equipment, student information systems, and other software or electronic systems necessary to perform assigned duties. Establish and maintain cooperative and effective working relationships with students, families, staff, administrators, agencies, vendors, and the public. Communicate effectively both orally and in writing and provide clear, professional assistance and instruction.

Maintain accurate records, prepare reports, identify discrepancies, resolve routine problems, and recommend appropriate improvements. Work independently, follow oral and written directions, and adapt to changing priorities, systems, and requirements.

EDUCATION AND EXPERIENCE

Any combination equivalent to: Bachelor's Degree, or High School Diploma with five years of related experience, including experience with an automated student information or attendance system, preferably Infinite Campus. PAY SCALE: Erlanger-Elsmere Pay Grade � 25