Ranch Office and Facilities Administrator

Ranch Office and Facilities Administrator – Private Ranch & Fishing Property Location: Teton County, Montana Housing: Employer-provided A private family is seeking a highly organized, trustworthy, and service-oriented Ranch Office and Facilities Administrator to support the administrative operations of a working bison ranch and related fishing property in Montana.

This full-time, on-site opportunity is well suited to a polished professional who values discretion and enjoys varied responsibilities spanning office administration, property operations, personnel support, family and guest logistics, and vendor coordination The right candidate is someone who thrives in a rural property environment that also serves as a private family and guest retreat.

What You'll Do

Coordinate office administration, records, correspondence, invoices, purchasing, and vendor documentation. Support personnel administration, onboarding records, timekeeping, paid-time-off tracking, and seasonal recruiting. Maintain property, vehicle, insurance, contract, safety, and emergency-equipment records. Assist with family and guest logistics, transportation, events, schedules, and property readiness.

Work closely with the owners, Ranch Manager, property staff, Family Office team (off-site), contractors, vendors, and outside advisors. Exercise sound judgment, anticipate operational needs, and protect confidential information.

What We're Looking For

Experience in office management, property administration, hospitality, ranch operations, family office support, or a comparable setting. Exceptional organization, attention to detail, written and verbal communication, and follow-through. Strong technology skills including proficiency with MS Office and the ability to learn property, accounting, and administrative systems.

Discretion, adaptability, initiative, professionalism, and the ability to manage changing priorities. Ability to work independently and collaboratively in a rural, primarily on-site environment. A valid driver's license and reliable transportation.

Compensation

& Benefits Base salary of $75,000–$85,000, depending on experience. If you require a higher salary please plan to explain this during your first interview. Employer-provided stipend for housing. Medical, dental, and vision benefits provided at no cost to the employee. Paid time off and paid holidays. Non-exempt position eligible for overtime pay in accordance with applicable law and employer policy.

Schedule & Work Environment This is a full-time, on-site role in a rural setting. Flexibility is required during family visits, guest events, seasonal ranch operations, emergencies, and other periods of increased activity. Some weekend and holiday work and reasonable travel between properties may be required. Please apply at www.

mahlermatch.com for consideration. Qualified applicants will be contacted. Immediate interviews available; immediate or flexible start date including after the first of the year. #indmps Our Story: Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices.

We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration.

We would like to emphasize that there are no fees associated with the application process for applicants.