Office Assistant

Almstead Tree and Shrub Care Co. is a second-generation, family-owned arboriculture firm established in 1964 that services residential and commercial clients throughout the NY, NJ, and CT tri-state area. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees' professional growth, safety, and quality of life.

We are seeking a detail-oriented, proactive, and motivated Office Assistant to support the day-to-day administrative operations of our office. This position is ideal for a student, recent graduate, or early-career professional looking to gain valuable hands-on experience in a fast-paced and professional environment. The successful candidate will be highly organized, eager to learn, and willing to take initiative while supporting a variety of administrative, customer service, and office coordination activities.

This role offers an excellent opportunity to develop professional skills while working closely with an experienced team.

Your responsibilities

Provide general administrative support, including filing, scanning, data entry, document preparation, and records management Answer, screen, and direct incoming phone calls, emails, and other correspondence in a professional and courteous manner Assist with scheduling meetings, appointments, and maintaining team calendars Support customer service efforts by responding to inquiries and directing requests to the appropriate team members Maintain and organize both digital and physical filing systems to ensure accurate and efficient recordkeeping Assist in the preparation of reports, presentations, proposals, and other business documents Monitor office supply inventory and coordinate orders to ensure the office remains well-stocked and operational Support special projects, team initiatives, and other administrative tasks as assigned Help maintain a professional, organized, and welcoming office environment Assist with document distribution, mail handling, and other general office duties as needed Collaborate with colleagues across departments to support daily business operations and ensure efficient workflow Requirements Currently enrolled in or recently graduated from a college or university preferred; recent graduates and early-career professionals are encouraged to apply Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills with a professional demeanor Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook; experience with Google Workspace is a plus Strong attention to detail and commitment to accuracy Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment Professional, reliable, and customer-service oriented Positive attitude, strong work ethic, and eagerness to learn and grow Ability to work independently while collaborating effectively with a team Comfortable handling confidential information with discretion and professionalism What You'll Gain Hands-on experience supporting the daily operations of a professional office environment Exposure to business administration, customer service, and internal office processes Opportunities to develop professional communication, organizational, and problem-solving skills Direct collaboration with leadership and cross-functional teams across the organization Mentorship, coaching, and real-world experience to support your professional development Insight into how a growing service organization operates and delivers exceptional client experiences The opportunity to build a strong foundation for future careers in administration, operations, human resources, customer service, or business management A supportive and team-oriented workplace where your contributions are valued and recognized Benefits Compensation $20 - $25 / hour Medical, Dental and Vision insurance 401(k) retirement plan Paid time off Opportunities for growth and advancement Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.