Billing & Administrative Assistant

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Position Summary

Billing & Administrative Assistant Hours: 8am-5:00pm (standard) Pay: Rate: $25-$35 depending on experience (D.O.E.) To be discussed Pay cycle: every 2 weeks Direct deposit and physical checks are available Job Function Overview: Billing for Customer Jobs Data Entry (such as Expenses) Employee Recruitment & Onboarding Misc HR/Employee (ordering and tracking uniforms, PTO, footwear reimbursement, etc.)

Various Compliance & Regulatory Procedures Field Work With Crew (must work with field crew a minimum of 60 hours per calendar year) Miscellaneous Computer Related Tasks (genres of Marketing, Vendor Support, client onboarding, and others) Job Function Detailed

• Key Tasks & Duties (not exhaustive/limited to): § Billing for Customer Jobs Prepare cost sheet for each job Calculate storage charges and fees Prepare and email invoices Follow up on outstanding invoices § Expenses
• Data Entry Enter credit card transactions into accounting software § Employee Recruitment & Onboarding Post jobs and managing applicant tracking Onboarding paperwork Scheduling drug screening Scheduling background screening Add & remove drivers to insurance policy § Employee / HR Miscellaneous Uniform & PPE ordering, tracking, and issuing to employees Safety footwear reimbursement coordination and tracking PTO tracking § Compliance / Regulatory Related IS Networld: Annual compliance, training, etc. FMCSA / USDOT Driver qualification files IFTA reporting Fire extinguisher inspections Various equipment inspections § Field Work with Crew Must work a minimum of 60 hours per calendar year in field with crew (this may include evening and Saturday’s) § Marketing, Vendor Support, & Miscellaneous Create contact cards in Outlook / CRM software Complete new vendor applications Complete new customer applications/onboarding forms Assist with marketing tasks Assist with sundry of other miscellaneous tasks as needed List assets for sale (as acquired from relocation jobs Job REQUIREMENTS (Core Traits / Skills This Position Requires) Character: Integrity, trustworthiness, truth teller, reliable, dependable, committed Communication: Clear communicator – orally and in writing Detailed Oriented Able to thrive in fast paced, dynamic/changing environment Willing to receive critique and feedback Willing to admit when you mess up! Sundry of Other Requirements: Quickbooks (Work. Space will train) Microsoft Word, Excel, Outlook Background checks apply (at hiring and routine) Drug testing applies (at hiring, random, reasonable suspicion, at cause) Eligibility to work in the United States required per the Immigration Reform & Control Act Why Join Work. Space Moving Solutions?: Work. Space is a family owned and operated startup company (6+ years old). The owners are seeking and striving to operate the business on Biblical and Christian principles and values. Work. Space provides commercial moving services and warehousing services Join a respected and growing commercial moving company Gain experience in the above listed functions and skilled with a computer Potential opportunity for long-term employment and career development