Administrative Assistant - Full-Time, 12 months/yr.

Monroe 2-Orleans BOCES is an educational agency serving nine school districts in the New York State counties of Monroe and Orleans: Brockport, Churchville-Chili, Gates Chili, Greece, Hilton, Holley, Kendall, Spencerport, and Wheatland-Chili . Vision : Monroe 2-Orleans BOCES is the educational partner of choice. We strive for continuous improvement in serving the diverse needs of our community, helping all students achieve their full potential.

BOCES 2 Core Values : Collaboration, Expertise, Innovation, Integrity, Quality, Respect, and Responsiveness.

PAY RANGE

$70,000 - $84,000/Year, Based on Experience CIVIL SERVICE TITLE(S) : Management Assistant (Competitive) JOB DESCRIPTION : The Management Assistant, under minimum supervision, performs a variety of office management and clerical duties in support of the Assistant Superintendent for Finance and Operations. TYPICAL DUTIES : Within the limits of authorized BOCES policies, procedures, programs and budgets, is responsible for, and has commensurate authority to accomplish the duties set forth below: Prepares a variety of letters, forms, memos and reports from composition, general notes and dictation; copies and distributes these items as appropriate (this includes items of a confidential or sensitive nature).

Makes arrangements for travel and accommodations, appointments, conferences and meetings. Assists in the coordination and distribution of information for RASHP, RASWCP, SBO and WSBO meetings. Provides administration for the Assistant Superintendent's office by updating and maintaining records and files; and opening, reviewing and distributing mail.

Maintains and processes the Petty Cash Account for Central Office. Processes and distributes service requests and cross contracts; prepares and sends data concerning initial service requests to non-public schools and BOCES. Daily, records absences and prepares attendance reports. Updates annual lease agreements, prepares corresponding purchase orders and authorizes and tracks lease payments.

Manages insurance renewal information as needed. Coordinates Certificates of Insurance and W-9s for programs, as necessary. Coordinates the collection of all annual budget materials and compiles for publication. Responds to and resolves day-to-day issues and activities when the Assistant Superintendent for Finance and Operations is unavailable.

Coordinates and updates all Co-Ser submissions as required by the State Education Department. Assist Departments in developing and initiating a Co-Ser program(s). Coordinates and processes insurance liability and student accident claims with insurance company. Reviews Vendor Change Reports quarterly and identifies any discrepancies.

Acts as alternate for the Internal Claims Auditor. Provides budgetary support for departments including budget amendments, processes billing, vendor purchase orders and district approved invoices. Contacts landlord for any maintenance issues for leased sites. Coordinates and processes insurance paperwork for outside groups.

Completes various State reporting through the SAMS website. Reviews, evaluates and recommends revisions in job methods to improve workflow, simplify procedures or effect operating cost reductions. Consults with the Assistant Superintendent for Finance and Operations to develop and independently implement policies and procedures.

Monthly, prepares and mails correspondence on past-due accounts. Creates Excel spreadsheets to track various projects. Other duties as assigned by the Assistant Superintendent for Finance and Operations JOB QUALIFICATIONS : Must possess or meet requirements for Management Assistant: A. Five (5) years of paid full-time or its part-time equivalent professional experience responsible for project or program management, office management or program or project development and implementation; or B.

Graduation from a regionally accredited or New York State registered college or university with an Associate's degree, plus three (3) years of professional experience as defined in A above; or C. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's or Master's degree, plus one (1) year of professional experience as defined in A above; Skills/Aptitudes: Strong personal computer skills (including Excel, Word, Outlook; Win.

Cap desirable); good judgment; ability to establish and maintain effective working relationships; initiative; tact; integrity; attention to detail; good mathematics, organizational and written/verbal communication skills; and the ability to ensure confidentiality on sensitive matters. Working Conditions: Office environment.

Occasional overtime is required. Application (Apply Online): Monroe 2-Orleans BOCES

• Frontline Recruitment