Personal Assistant

ROLES AND RESPONSIBILITIES: Calendar Management: Schedule and coordinate appointments, meetings, and events for the MD. Manage and prioritize the MD's calendar to optimize their time. Communication Handling: Screen and manage incoming calls, emails, and correspondence. Draft and prepare emails, letters, reports, and other documents on behalf of the MD.

Travel Arrangements: Coordinate travel plans, including flights, accommodations, and transportation. Prepare travel itineraries and ensure all arrangements are in place. Meeting Coordination: Organize and coordinate meetings, including preparing agendas and meeting materials. Attend meetings with the MD, take minutes, and follow up on action items.

Information Management: Maintain and organize files, records, and documents. Conduct research and prepare briefs or summaries as needed. Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Office Management: Oversee office supplies, equipment, and facilities. Liaise with other departments and external stakeholders.

Prioritization and Time Management: Assist the MD in managing their workload and priorities effectively. Project Support: Provide support on special projects and initiatives as assigned by the MD.

Requirements

1 – 3 Years of Previous experience as an Personal Assistant or in a similar role. Communication Skills: Excellent written and verbal communication skills. Organizational Skills: Strong organizational and multitasking abilities. Confidentiality: Ability to handle sensitive information with discretion. Technology Proficiency: Proficient in MS Office Suite and other relevant software.

Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment. Problem-Solving Skills: Strong problem-solving and decision-making abilities. Professionalism: Professional demeanor and appearance. Initiative: Proactive approach and the ability to take initiative.