Senior Admin Supervisor

The position is responsible for overseeing the company's administrative and office management functions, ensuring the efficient and effective operation of day-to-day business activities. This role provides comprehensive support to employees and management while maintaining a professional, organized, and productive work environment.

• Oversee the daily administrative operations of the company's main office.
• Ensure the timely processing, renewal, and compliance of all government-mandated permits, licenses, and registrations.
• Coordinate employee events, travel arrangements, flight bookings, hotel accommodations, and transportation for SUEZ executives and employees.
• Assist employees in securing accommodation and transportation services by coordinating with property agents and service providers and reviewing contracts in collaboration with authorized company representatives.
• Monitor office and pantry supplies, equipment, and inventory, and coordinate replenishment requirements with the Procurement Department.
• Create and process purchase requisitions in SAPHIR for administration-related transactions, obtain the necessary approvals from authorized signatories, and coordinate with accounting for invoice processing and payment.
• Maintain and update office records, databases, files, and documentation to ensure accuracy, completeness, accessibility, and proper organization.
• Serve as the petty cash custodian for the main office and ensure adherence to company petty cash policies and procedures.
• Manage front desk operations by professionally welcoming and assisting visitors, clients, and employees
• Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
• Ensure that office premises are maintained in a clean, safe, and operational condition at all times.
• Coordinate with the Building Administration Office regarding gate pass requirements, visitor notifications, and building access requests.
• Supervise the Liaison Officer and Utility Personnel, monitor the completion of assigned tasks, and coordinate with other Project Administration Officers as required.
• Perform other administrative duties, special assignments, and projects as may be assigned by Management from time to time