Account Assistant

Summary: The Accounts Assistant plays a vital role in supporting Eco-Energy’s finance operations by ensuring the accuracy, integrity, and timely processing of daily financial transactions. This position is central to maintaining robust financial controls, enabling compliance with donor requirements, and providing reliable data for management decision-making.

By systematically tracking PAYG solar revenues, agent collections, and project funds across multiple payment channels—including mobile money (MTN, Orange, Lonestar/LC), cash, and bank transactions—the Accounts Assistant ensures transparency and accountability. The role also supports audit readiness and risk mitigation through meticulous documentation, reconciliation processes, and proactive identification of discrepancies or policy violations.

Responsibilities

Compile and maintain accurate daily records of financial transactions, including cash, bank, and mobile money inflows and outflows from customers, sales agents, and partners. Conduct daily and weekly mobile money reconciliations by matching system data, agent reports, and platform statements, promptly identifying and escalating variances or suspicious activity.

Perform regular bank and cash reconciliations to verify alignment between accounting records, bank statements, and physical cash counts. Track and allocate PAYG solar payments, customer top-ups, subsidies, and grants with precision by product, project, county, and funding source (e.g., donor vs. commercial). Prepare monthly financial summaries covering revenue, expenses, receivables, and agent collections to support management reporting and strategic planning.

Maintain a well-organized, audit-ready repository of financial documentation, including receipts, vouchers, mobile money confirmations, and agent reports. Assist the Finance Manager in identifying fraud risks, pricing inconsistencies, and compliance gaps, and support enforcement of Eco-Energy’s financial and mobile money policies.