Student Worker – Office of the Vice President Student Affairs

Campus Location: Main Campus (Galloway) Department: OVPSA

• Office of the Vice President for Student Affairs Salary Range: $15.92 per hour Work Hours: 20 hours per week Brief Job Overview/Summary The position’s primary responsibilities are to provide immediate administrative support to staff in the Office of the Vice President for Student Affairs such as greeting visitors, answering phone calls, immediate and appropriate advisement of immediate issues or concerns. The program assistant provides direct assistance in the support, planning, coordination, and implementation of programs and initiatives within the Office of the Vice President for Student Affairs. The program assistant must exercise a high level of judgement, professionalism, discretion on confidential matters, while adhering to supervisor and office expectations, university, and state rule and laws. Descriptions of Essential Duties/Responsibilities:
• Ensure timely attendance and preparation including, but not limited to, work shift and staff meetings
• Provide confidential support to direct Office of the Vice President for Student Affairs staff and divisional senior leadership
• Provide reception, triage, and administrative assistance via email correspondence, answering phones, print/copy/scan, and written reports/memos
• Assist with the planning, coordination, and execution of small and or large-scale programs/events/initiatives
• Design materials for events, social media, and presentations
• Prepare, organize, and maintain accurate documents and spreadsheets
• Assist process of incoming and outgoing mail, in addition sorting and distributing mail to personnel within the office
• Conduct research, assist with development of assessment, evaluation and reports that are related to division-wide strategic priorities.
• Assist maintenance of accurate inventory logs, files and physical spaces.
• Assist with updates to newsletters, websites, social media accounts (e.g., Facebook, Instagram), and campus’ student success technology platforms (e.g., Osprey Navigate, other Customer Relationship Management (CRM) tools).
• Prepare material for meetings including agendas, printed documents, and reports; orders and coordinates delivery of refreshments as directed
• Respond in a timely manner; for urgent matters, advise necessary persons immediately in consultation with immediate supervisor, as needed.
• Provide recommendations to improve office operations and student support
• Assist with all other duties assigned by supervisor or designee Requirements:
• Must be available to work 20-25 hours per week (including some holidays)
• Must prepare and attend division-led programs, events, and meetings
• Must be able to work some nights, weekends, and University breaks, as needed
• Demonstrated strong organizational and leadership qualities
• Experience working in a multifaceted, fast-paced environment that is student-centered
• Sign a confidentiality agreement Required Qualifications:
• Advanced undergraduate student in strong academic standing
• Maintain high level of confidentiality, professionalism, flexibility, and competency
• Ability to write, think critically, and communicate effectively
• Strong organizational skills and management of competing priorities
• Ability to work both independently and as a member of a collective team
• Demonstrated proficiency of Microsoft Office Suite, which includes Excel, Word, PowerPoint; Outlook 365; Adobe Reader; Adobe Professional; and general web browsing
• Proficiency using Canva to create graphics, presentations, etc. Screening Information: Screening of applications begins immediately and will continue until the position is filled. How to Apply: To apply please visit https://employment.stockton.edu or click the "Apply" button. Only electronic applications will be accepted. Please complete the online application and include the following required documents listed below. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward. A letter of interest describing qualifications and accomplishments Current resume