Regional Facilities Director

POSITION SUMMARY

The Regional Facilities Director provides leadership and oversight for facilities operations across all YMCA of MEWSA locations, ensuring buildings, grounds, equipment, and infrastructure are safe, well-maintained, compliant, efficient, and welcoming. The position establishes consistent facilities standards, preventive maintenance practices, and service expectations throughout the Association while responding to the unique needs of each branch.

Working in partnership with Association and branch leadership, the Regional Facilities Director oversees maintenance planning, vendor and contractor relationships, facilities budgets, capital improvements, emergency preparedness, and regulatory compliance. The Director supports reliable program delivery, positive member experiences, responsible stewardship of YMCA assets, and the long-term sustainability of the Association.

ESSENTIAL FUNCTIONS

Association Facilities Leadership Provide leadership and guidance to ensure facilities practices, maintenance procedures, and service standards are aligned across all MEWSA locations. Conduct regular site visits and facility assessments to identify maintenance needs, safety concerns, deferred maintenance, and opportunities for improvement.

Establish consistent procedures for inspections, work orders, facility readiness, maintenance documentation, and issue escalation. Maintain an inventory of buildings, equipment, building systems, warranties, and other physical assets. Partner with branch leaders to coordinate facility work while minimizing disruption to programs, staff, members, and guests.

Preventive Maintenance & Building Operations Develop and oversee preventive and corrective maintenance programs for HVAC, plumbing, electrical systems, lighting, roofing, doors, flooring, grounds, and other building infrastructure. Establish maintenance schedules, work-order procedures, response expectations, and follow-up practices.

Monitor work orders and recurring maintenance issues to ensure timely resolution and identify root causes. Maintain accurate service records, inspection reports, equipment histories, warranties, and operating manuals. Coordinate facilities needs for pools, spray parks, pumps, filtration systems, boilers, ventilation, fitness equipment, and other specialized systems, where applicable.

Safety, Risk Management & Compliance Support compliance with applicable building codes, fire and life-safety requirements, accessibility standards, environmental regulations, and Association policies. Coordinate required inspections, permits, certifications, testing, and corrective actions with qualified professionals and relevant authorities.

Identify, document, and escalate facilities-related hazards, incidents, near misses, and operational risks; coordinate corrective actions with appropriate leaders. Support emergency preparedness and business continuity planning for severe weather, utility interruptions, equipment failures, flooding, and other facility emergencies.

Coordinate building concerns such as indoor air quality, water intrusion, pest management, and hazardous materials with qualified specialists. Capital Projects & Asset Management Partner with the COO, CEO, Finance, and branch leadership to develop a multi-year facilities and capital improvement plan. Assess building conditions, equipment life cycles, replacement needs, and deferred maintenance priorities.

Develop project scopes, estimates, schedules, and recommendations for repairs, renovations, replacements, and upgrades. Coordinate capital projects from planning through completion, monitoring budgets, schedules, contractor performance, quality, and closeout documentation. Provide repair-versus-replacement recommendations that consider safety, operational impact, lifecycle costs, and long-term value.

Budget & Financial Stewardship Develop and monitor facilities operating budgets in partnership with the COO and Finance. Track expenses, forecast maintenance needs, explain budget variances, and recommend corrective actions. Identify opportunities to reduce avoidable repairs, improve purchasing efficiencies, and manage operating costs responsibly.

Ensure expenditures and purchasing decisions follow Association procurement practices and delegated approval authority. Provide leadership with clear reporting on maintenance costs, capital needs, risks, and project status. Vendor & Contractor Management Manage relationships with maintenance vendors, contractors, and service providers.

Develop scopes of work, solicit and evaluate proposals, and make recommendations in accordance with Association procedures. Monitor vendor performance, contract requirements, safety practices, workmanship, costs, and service responsiveness. Coordinate contractor scheduling, site access, and communication with branch leadership.

Maintain service agreements, insurance documentation, permits, warranties, and vendor records. Energy Management & Sustainability Review utility usage and identify opportunities to improve energy and water efficiency. Recommend practical initiatives such as efficient lighting, HVAC optimization, water conservation, and equipment upgrades.

Consider sustainability, durability, and lifecycle costs in facilities and capital planning. Track utility and maintenance trends to inform investment decisions and evaluate results. Team Leadership & Development Supervise, coach, and develop assigned facilities and maintenance employees. Establish clear expectations, work assignments, service standards, and accountability measures.

Assess staffing, scheduling, coverage, training, and resource needs across locations. Ensure assigned employees receive appropriate training in workplace safety, equipment operation, and maintenance procedures. Partner with Human Resources on recruitment, onboarding, performance management, employee relations, and workforce planning.

REQUIREMENTS

At least 7 years of progressively responsible experience in facilities management, building operations, maintenance, engineering, construction, or a related field. At least 3 years of supervisory or management experience preferred. Experience overseeing multiple facilities, branches, campuses, or geographically distributed properties preferred .

Bachelor’s degree in Facilities Management, Engineering, Construction Management, Business Administration, or a related field preferred ; equivalent education and experience will be considered. Experience with operating budgets, capital projects, preventive maintenance, contractors, and vendor management. Knowledge of building systems, maintenance practices, applicable codes, fire and life-safety requirements, accessibility, and workplace safety.

Strong project management, analytical, organizational, communication, and problem-solving skills. Proficiency with Microsoft Office and facilities management or work-order systems. Ability to work effectively with a diverse population and collaborate with staff across multiple locations. A clean driving record and reliable transportation are required to visit multiple MEWSA locations.