Admin Assistant - Digital Marketing

Job Order: Executive Assistant Industry: Digital Marketing Services / IT Services Work Setup: Remote Reports To: Managing Director We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director of a Digital Marketing Services firm . The Managing Director oversees technical strategy, client relationships, revenue growth, and service delivery across multiple digital campaigns.

This role is critical in ensuring day-to-day operational efficiency, streamlining communication, managing priorities, and providing strategic administrative support. The ideal candidate is someone who can anticipate needs, manage competing priorities, and act as a trusted extension of the Managing Director . Executive and Administrative Support Provide high-level administrative support to the Managing Director on a daily basis Manage and optimize calendars, including scheduling internal meetings, client calls, and leadership syncs Handle call management, meeting reminders, and follow-ups Prepare meeting agendas, take minutes, and track action items to completion Support client onboarding processes and ensure all documentation is complete Act as a liaison between the Managing Director and clients when needed Maintain accurate records of client interactions, updates, and deliverables Operations and Coodination Coordinate with internal teams (Marketing, Tech, Sales, Operations) to ensure alignment on priorities Assist with process documentation and SOP updates Support special projects related to digital marketing campaigns, service delivery, or internal improvements Reporting and Documentation Prepare reports, summaries, and presentations as requested Organize files, contracts, proposals, and campaign documents Maintain confidentiality of sensitive business and client information Required Skills Proven experience as an Executive Assistant , Virtual Assistant, or similar role supporting senior leadership Strong organizational and time-management skills Excellent written and verbal communication skills Background or familiarity with Digital Marketing, IT services, or agency environments Experience supporting founders, managing directors, or executives handling multiple campaigns Basic understanding of lead generation, client pipelines, and campaign workflows Experience with tools such as Google Workspace, Slack, Zoom, project management tools (Asana, Click.

Up, Trello), and CRM systems Ability to work independently with minimal supervision High level of professionalism, discretion, and attention to detail Device Requirements Processor: Intel i. Core i5 / Ryzen 5 or higher RAM: 16GB or more Setup: Dual Monitor Operating System: Windows 11 Accessories: Noise-canceling headset High-quality camera (HD or better) Internet: Stable high-speed connection with backup