Senior Department Administration Officer

About the role

The Senior Department Administration Officer provides proactive administrative support to the Manager Children and Family Services and the broader Children and Family Services Department, to enable effective delivery of departmental objectives. The role operates as an integral member of the Children and Family Services Support Officer team, contributing to a coordinated and consistent approach to administrative service delivery across the department.

Key responsibilities include

Deliver a range of day-to-day department administrative activities, proactively and effectively within agreed timelines, such as: Coordinate and support the running of department meetings and functions or events. Monitor and coordinate department correspondence, workflows and record keeping. Provide essential individual support to the Manager and assist with diary and email management and preparation of management reports.

Assist the Department in the processing of purchase orders and receipts. Assist the Manager with ad-hoc assignments including fact finding/information collation, preparing proposals and presentations. Coordinate and support Councillor portfolio meetings and advisory committees as relevant to the department. Collaborate with other Senior Department Administration Officers to review, identify and implement improvement opportunities to enhance ways of working and administration processes.

About you

The ideal candidate will have substantial experience in a senior administration, executive support, or departmental coordination role. Demonstrated ability to work autonomously, coordinate complex administrative functions, exercise sound judgement, and positively influence outcomes. A collaborative and solutions-focused professional with exceptional organisational skills, attention to detail, resilience, and a commitment to customer service excellence and continuous improvement.

Essential Experience: Well-developed people skills to support, influence, and collaborate with relevant stakeholders. Ability to understand the wider business context and how the department’s priorities and activities contribute to organisational objectives. Strong critical and analytical thinking and problem solving ability.

Strong attention to detail. Proficient in standard desktop applications, business systems and audio-visual technologies to support efficient work practices. Working with Children’s Check (employee) If this sounds like the role for you, then click apply now! A career with us We’d love for you to continue your career with the City and set the benchmark for a sustainable, inclusive and culturally safe workplace.

With a range of benefits, flexible working options, learning and development opportunities, support services and the opportunity to give back to the community, the City has so much to offer! Click https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx to view all the benefits to you working at the City.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Janine Jerinic – Family Services Administration Team Leader | JJerinic@geelongcity.

vic.gov.au Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

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