Associate Registrar for Institutional Research and Reporting

NORTH CENTRAL UNIVERSITY Job Description Job Title: Associate Registrar for Institutional Research and Reporting Classification: Full Time/Exempt Reports To: Registrar Salary Range: $53,000 - $55,000 North Central University Vision Statement: North Central University is a dynamic Christian learning community educating students for lives of service throughout society, the marketplace, and the church.

In keeping with its Pentecostal heritage and mission, NCU models and expects excellence in both academic practice and Christian faith. Position Purpose: The Associate Registrar is responsible for the accuracy and integrity of NCU's student records and for the institution's official external reporting. Because NCU does not have a separate institutional research office, the role combines institutional research with registrar work.

The position's responsibilities fall into two areas: institutional research and external reporting to the agencies and accreditors to which NCU is accountable, and core registrar functions, including program and degree audit coding, graduation audits, and records alignment.

Responsibilities include

Institutional Research and External Reporting (70%) The Associate Registrar serves as the steward of NCU's official institutional data. The role is accountable for accurate, timely, consistent reporting to federal and state agencies, accreditors, and athletic bodies, for the data and documentation behind each submission, and for the analysis leadership relies on.

Federal, state, and agency reporting Serve as IPEDS keyholder; prepare and submit all IPEDS surveys, including the Admissions and Consumer Transparency Supplement (ACTS) Financial Value Transparency and Gainful Employment NC-SARA reporting MOHE reporting (three reports during the year) and IBHE reporting if IBHE requires it; annual renewals for both are with the Registrar today (see Where the Work Lands) NCAA and UMAC reporting Act Six reporting PSEO data and reporting: daily monitoring and updating of PSEO student data, advisor reports at mid and end of semester, and MOHE portal updates.

This is steady, time-intensive work and is part of the role's 70% VA reporting (second person) Consumer information disclosures, including Student Right-to-Know graduation and retention rates Accreditation and teacher education HLC annual reporting and support for the HLC 10-year review Implementation and upkeep of Watermark/TK20 PELSB reporting, including Title II and the spring Data Summary External surveys Complete the Common Data Set and external surveys such as U.

S. News, Peterson's, and college guides Respond to data requests from outside organizations Official data and data integrity Maintain census and end-of-term data snapshots as the source of official counts Maintain an annual external reporting calendar and document the methods behind each submission Maintain a data dictionary and common definitions for headcount, retention, and completion so every report tells the same story Institutional research and decision support Produce standard institutional metrics (enrollment, retention, completion) for leadership and the board Supply the data and analysis that program development, program review, enrollment planning, and accreditation depend on Respond to internal data requests from academic and administrative offices Administer and report on institutional surveys as needed Registrar Duties (30%) The Associate Registrar carries core Registrar's Office work, keeping programs, degree audits, and student records aligned with the catalog.

These duties are shared with the Registrar because together they are more than one person can carry in a standard work week. Program and degree audit coding Code new and revised programs and degree audit sheets so that audits reflect the catalog Test audits after coding and correct errors before students are affected Keep program codes consistent across the student information system, reporting, and the catalog Work the annual coding cycle (see Annual Cycle and Capacity): catalog changes are coded through the spring so they are ready for the new school year in the fall.

Coding is tedious and slow, and it is shared with the Registrar, with help from the Registrar's Specialist. Graduation and records Graduation audits and conferrals, shared with the Registrar and supported by the graduate assistant Alignment of records, programs, and catalog, shared with the Registrar and supported by the Specialist and graduate assistant Other Registrar's Office work as assigned by the Registrar Job Qualifications Minimum Education and Experience Bachelor's degree; master's degree preferred Three or more years in a registrar's office, institutional research, or higher education records and reporting Experience preparing IPEDS submissions and regional accreditation reporting Experience with a student information system, degree audit software, and Excel or similar tools Knowledge, Skills and Abilities Ability to query a student information system using SQL or report-writing tools Working knowledge of FERPA and student data privacy Ability to explain data plainly to faculty, staff, and administrators Experience with HLC, teacher education reporting, and NCAA or athletic reporting Experience with Informer, Power BI, or similar data visualization tools Experience with Watermark, TK20, or a comparable assessment platform Experience with degree audit coding and program setup Precise, and honest about what the data does and does not show Careful with confidential student information Steady under fixed external deadlines Collaborative with offices that are protective of their own data Working conditions and Frequency: Equipment and Tools: Use of a PC, telephone, and email.

Environmental Conditions: Daily exposure to repetitive motions of the fingers, hands and wrists. Position is located in an urban, Christ-centered environment. North Central University employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, genetic information, veteran status, familial status, and status with regard to public assistance.

Individuals must be able to perform the essential functions of the position with or without reasonable accommodations. The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the requirements of the position.

Job incumbents may be required to perform other functions not specifically addressed in this job description.