Administrative Support Specialist

Job Details: Job Location: Q Office

• Quantico, VA, Position Type: Full Time, Education Level: High School, Salary Range: Undisclosed, This position is contingent upon contract award Job purpose The Administrative Support Specialist provides program-management and general administrative support for CDET and MCU operations, including scheduling, reporting, correspondence, records, meetings, travel, data entry, and task tracking.

Duties and responsibilities

Support the Program Manager and Deputy Program Manager in executing CDET programs. Coordinate seminar scheduling with Regional Directors and CDET staff. Maintain documentation needed to review invoices for accuracy and timely submission. Prepare records, correspondence, and action tracking for weekly coordination with the Contracting Officer's Representative regarding contract execution and Government satisfaction.

Coordinate scheduling and administrative requirements for at least one annual quality-control visit to each regional site. Compile and format the monthly status report. Provide administrative and logistical support for the CDET mid-year review at a regional location. Prepare meeting materials, status inputs, minutes, and action tracking for the monthly program-management review with the Contracting Officer's Representative.

Manage and track Common Access Card requests for contractor personnel. Provide administrative and logistical support for the annual CDET Faculty Workshop in Quantico, Virginia. Manage and organize calendars, schedules, and appointments for staff and leadership. Coordinate and prepare materials for meetings, briefings, and presentations.

Handle incoming and outgoing correspondence, including emails, letters, and memos. Maintain and organize physical and digital filing systems to ensure accessibility and compliance with records management policies. Prepare, review, and edit documents, reports, and spreadsheets for accuracy and consistency. Assist in planning and coordinating events, including logistical arrangements, venue set up, and participant communications.

Manage travel arrangements, including booking transportation, lodging, and creating travel itineraries. Input and maintain accurate data in organizational systems and databases. Monitor office supplies and coordinate procurement and inventory replenishment. Act as a point of contact for internal and external stakeholders, providing timely responses and assistance.

Perform routine clerical duties, including copying, scanning, and document distribution. Ensure adherence to organizational policies, procedures, and confidentiality requirements. Provide support for special projects, initiatives, and other tasks assigned by leadership.

Qualifications

Qualifications Proficiency with Microsoft Office or compatible word-processing, spreadsheet, presentation, email, calendar, and data-entry tools.

Education

Associate's degree or a high school diploma and five (5) years' professional work. Years of Relative Work Experience: Three (3) years of progressive experience. Relevant experience includes but is not limited to, experience in providing administrative support to all personnel on a project. Clearance: Minimum Tier 1 background investigation and Government-access eligibility are required; an active Secret clearance is required before supporting classified events or tasks.