Surgery Scheduler

Surgery Scheduler Western Vascular Institute is seeking a Full-Time Surgery Scheduler to join our busy and growing Vascular Clinic! We’re looking for a hardworking, detail-oriented, and positive individual who thrives in a fast-paced medical environment. The ideal candidate will be a team player who enjoys collaborating with physicians, staff, and patients to ensure seamless surgical coordination and exceptional patient care.

Position Overview

As a Surgery Scheduler, you’ll be responsible for scheduling surgical procedures for assigned physician(s), coordinating with multiple hospitals and surgical suites, arranging pre-operative testing, and ensuring all required documentation is accurate and complete. You’ll work closely with patients, providers, and surgical facilities to guarantee efficient and timely surgery scheduling.

Essential Duties

& Responsibilities Coordinate and schedule all surgeries (in-office and hospital-based), including pre-op, intra-op, and post-op appointments. Communicate effectively with patients, physicians, and staff to provide timely and accurate information. Prepare, route, and maintain all necessary paperwork and documentation to meet facility and physician requirements.

Verify insurance eligibility and obtain procedure authorizations. Order and discontinue medications based on physician protocols for surgery. Calculate and collect patient copays and coinsurance prior to surgery. Recognize and respond appropriately to urgent or emergent situations per established protocols. Identify and resolve scheduling barriers to improve efficiency and workflow.

Maintain excellent relationships with physicians, staff, and management.

Qualifications

& Skills High school diploma or GED required. 1+ years of surgery scheduling or relevant medical office experience preferred. Strong understanding of medical terminology and practice operations. Excellent communication and interpersonal skills. Proficient in computers, EMR systems, and scheduling software. Strong organizational and multitasking abilities with keen attention to detail.

Ability to problem-solve, prioritize, and work independently or as part of a team. Discretion and professionalism when handling confidential information. Positive attitude, flexibility, and a strong desire to learn. Bilingual is required. We are willing to train the right candidate who demonstrates a strong work ethic, positive attitude, and eagerness to learn.

Benefits

401(k) with matching Health, dental, vision, and life insurance Disability insurance Paid time off & paid sick time Supportive and collaborative team environment Why Join Western Vascular Institute? We’re looking for a long-term team member who wants to grow with us and contribute to our mission of providing exceptional vascular care.

If you’re motivated, reliable, and ready to make a difference — we’d love to meet you!