Accounts Payable Clerk

General Job Description Position Overview IES Residential is seeking a Temporary Accounts Payable Clerk to join our team for an anticipated duration of 6–9 months. This entry-level position is responsible for accurately and efficiently processing vendor invoices, maintaining vendor records, and supporting daily accounts payable operations.

This role works closely with Procurement, Operations, vendors, and accounting personnel to ensure accurate invoice processing, timely discrepancy resolution, and compliance with company policies, financial controls, and reporting requirements. Primary Responsibilities Process high volumes of vendor invoices accurately and efficiently within Microsoft Dynamics 365 Finance and Operations (D365 F&O).

Enter and verify invoice information, including invoice numbers, dates, amounts, payment terms, and general ledger coding. Review invoices to ensure accurate company, branch, job, and expense account coding before posting. Perform three-way matching of purchase orders, product receipts, and vendor invoices to ensure accuracy and completeness.

Identify, research, and resolve invoice discrepancies related to pricing, quantities, receipts, and purchase orders. Coordinate with Procurement, Operations, and accounting personnel to obtain missing documentation and resolve outstanding invoice issues. Route non-purchase-order invoices for appropriate approval in accordance with company policies and authorization procedures.

Maintain accurate vendor records, including new vendor setup, contact information, payment terms, and required documentation. Obtain and verify vendor documentation, including IRS Form W-9, to support accurate recordkeeping and annual Form 1099 reporting. Reconcile vendor statements and accounts payable records, researching and resolving outstanding or aged balances.

Respond professionally to vendor inquiries regarding invoice processing, payment status, and account discrepancies. Support weekly payment processing activities and ensure invoices are properly documented and approved. Assist with month-end closing activities, including accounts payable accruals, received-not-invoiced (RNI) follow-up, account reconciliations, and aging reviews.

Maintain organized and accurate invoice records, supporting documentation, and financial reports for internal and external audits. Follow established internal controls, including SOX 404 requirements, and company procedures related to invoice processing and vendor maintenance. Verify vendor banking and payment information changes in accordance with established security procedures.

Maintain confidentiality of vendor information, banking details, and company financial records. Collaborate with accounting personnel and other departments to support operational efficiency and timely processing. Assist with special projects, reporting, and additional accounts payable activities as needed. Perform additional duties as assigned.

#LI-DNI Minimum Education None Minimum Years of Experience 0-2 Specific Qualifications Required Skills and Abilities Basic knowledge of accounts payable processes, invoice processing, three-way matching, and general accounting principles. Strong attention to detail and accuracy when entering, reviewing, and maintaining financial information.

Proficiency in Microsoft Office applications, particularly Excel, including sorting, filtering, basic formulas, and lookups. Familiarity with accounting software or ERP systems, such as Microsoft Dynamics 365 F&O, Net. Suite, SAP, or similar platforms, preferred. Strong data entry, keyboarding, and ten-key skills with the ability to process high volumes of information accurately.

Excellent verbal, written, and interpersonal communication skills. Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines. Ability to identify discrepancies, research financial information, and resolve routine accounting issues. Ability to work effectively in a fast-paced, deadline-driven environment.

Ability to work independently while collaborating effectively with accounting personnel, vendors, and internal departments. Strong understanding of confidentiality, financial controls, and accurate recordkeeping practices. Ability to learn new accounting systems, processes, and company procedures. Strong attention to detail and commitment to accuracy, efficiency, and compliance with company standards.

Maintain professionalism and a positive, respectful demeanor with vendors, coworkers, and business partners. Education/Experience High school diploma or equivalent required. Coursework or an associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred. 0–2 years of experience in accounts payable, bookkeeping, or general office accounting preferred; relevant internship experience will be considered.

Experience in construction, specialty trades, distribution, or another high-volume invoice processing environment preferred. Experience with Microsoft Dynamics 365 Finance and Operations (D365 F&O) or similar accounting software is a plus Physical Requirements Ability to perform motions including typing. Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.

Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs. Ability to exercise sound judgment and make independent decisions within established company policies and procedures. Ability to work overtime, modified schedules, or occasional weekends as business needs require.

Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology. Travel as required to support project and operational needs. Perform all work on-site and in person; this is not a remote or hybrid position. Lift, carry, push, and pull at least 25 pounds. This position is not eligible for visa sponsorship or work authorization support.

Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship. License Required Yes Job Locations US-TX-Sugar Land Company Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets.

IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States. Our commitment to our employees is reflected by our actions: Safety is Priority One – and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs EEO Statement PLEASE NO AGENCY CALLS.

NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic.

This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans.

IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer.

IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.

IES Participates in E-Verify/IES participa en el programa E-Verify E-Verify Information/ Información sobre E-Verify English/Español Right to Work/Ley de Derecho al Trabajo English/Español Position Overview IES Residential is seeking a Temporary Accounts Payable Clerk to join our team for an anticipated duration of 6–9 months.

This entry-level position is responsible for accurately and efficiently processing vendor invoices, maintaining vendor records, and supporting daily accounts payable operations. This role works closely with Procurement, Operations, vendors, and accounting personnel to ensure accurate invoice processing, timely discrepancy resolution, and compliance with company policies, financial controls, and reporting requirements.

Primary Responsibilities Process high volumes of vendor invoices accurately and efficiently within Microsoft Dynamics 365 Finance and Operations (D365 F&O). Enter and verify invoice information, including invoice numbers, dates, amounts, payment terms, and general ledger coding. Review invoices to ensure accurate company, branch, job, and expense account coding before posting.

Perform three-way matching of purchase orders, product receipts, and vendor invoices to ensure accuracy and completeness. Identify, research, and resolve invoice discrepancies related to pricing, quantities, receipts, and purchase orders. Coordinate with Procurement, Operations, and accounting personnel to obtain missing documentation and resolve outstanding invoice issues.

Route non-purchase-order invoices for appropriate approval in accordance with company policies and authorization procedures. Maintain accurate vendor records, including new vendor setup, contact information, payment terms, and required documentation. Obtain and verify vendor documentation, including IRS Form W-9, to support accurate recordkeeping and annual Form 1099 reporting.

Reconcile vendor statements and accounts payable records, researching and resolving outstanding or aged balances. Respond professionally to vendor inquiries regarding invoice processing, payment status, and account discrepancies. Support weekly payment processing activities and ensure invoices are properly documented and approved.

Assist with month-end closing activities, including accounts payable accruals, received-not-invoiced (RNI) follow-up, account reconciliations, and aging reviews. Maintain organized and accurate invoice records, supporting documentation, and financial reports for internal and external audits. Follow established internal controls, including SOX 404 requirements, and company procedures related to invoice processing and vendor maintenance.

Verify vendor banking and payment information changes in accordance with established security procedures. Maintain confidentiality of vendor information, banking details, and company financial records. Collaborate with accounting personnel and other departments to support operational efficiency and timely processing. Assist with special projects, reporting, and additional accounts payable activities as needed.

Perform additional duties as assigned. #LI-DNI Required Skills and Abilities Basic knowledge of accounts payable processes, invoice processing, three-way matching, and general accounting principles. Strong attention to detail and accuracy when entering, reviewing, and maintaining financial information. Proficiency in Microsoft Office applications, particularly Excel, including sorting, filtering, basic formulas, and lookups.

Familiarity with accounting software or ERP systems, such as Microsoft Dynamics 365 F&O, Net. Suite, SAP, or similar platforms, preferred. Strong data entry, keyboarding, and ten-key skills with the ability to process high volumes of information accurately. Excellent verbal, written, and interpersonal communication skills.

Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines. Ability to identify discrepancies, research financial information, and resolve routine accounting issues. Ability to work effectively in a fast-paced, deadline-driven environment. Ability to work independently while collaborating effectively with accounting personnel, vendors, and internal departments.

Strong understanding of confidentiality, financial controls, and accurate recordkeeping practices. Ability to learn new accounting systems, processes, and company procedures. Strong attention to detail and commitment to accuracy, efficiency, and compliance with company standards. Maintain professionalism and a positive, respectful demeanor with vendors, coworkers, and business partners.

Education/Experience High school diploma or equivalent required. Coursework or an associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred. 0–2 years of experience in accounts payable, bookkeeping, or general office accounting preferred; relevant internship experience will be considered.

Experience in construction, specialty trades, distribution, or another high-volume invoice processing environment preferred. Experience with Microsoft Dynamics 365 Finance and Operations (D365 F&O) or similar accounting software is a plus Physical Requirements Ability to perform motions including typing. Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.

Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs. Ability to exercise sound judgment and make independent decisions within established company policies and procedures. Ability to work overtime, modified schedules, or occasional weekends as business needs require.

Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology. Travel as required to support project and operational needs. Perform all work on-site and in person; this is not a remote or hybrid position. Lift, carry, push, and pull at least 25 pounds. This position is not eligible for visa sponsorship or work authorization support.

Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.