Executive Administrative Assistant

Job Title: Executive Assistant CEO and Founder Department: Executive Reports to: Chief Executive Officer Classification: Regular, Full-Time, Hourly, Non-Exempt Work location: Onsite Starting Pay Range: $45, 483 - $53,509 Job Summary: The Executive Assistant CEO and Founder provides administrative and clerical support to the CEO, Founder, and the wider development and G&A departments.

Duties/Responsibilities: Coordinate and maintain daily management of CEO and Founder schedules/calendar with internal and external requests. This will include coordination of travel arrangements and all other speaking engagement logistics (in and/or out of town); Answer phone calls, screen and schedule appointments, open mail and disseminate information using professional judgment, answer correspondence for CEO et al as requested.

Coordinate and send notices for meetings, prepare meeting agendas, attend various internal meetings and certain Board Committee meetings to take, prepare and distribute minutes; Act as primary liaison between CEO and Board of Trustees which includes sending notices and preparation of board meeting packets. Organize and manage projects as requested, including work with other agencies, donors, volunteers, and staff.

Prioritizes daily calls for CEO and Founder with high value donors. Keep clinical staff informed of Founder’s schedule so as not to disrupt clinical patient appointment schedule. Coordinate and plan with Chief Development Office and Gift Officers to schedule donor meetings and data entry into Raiser’s Edge. Including but not limited to: Days of Giving Program, Scott Morris Society, Legacy Society and Event Management and coordination.

Plans and coordinates monthly Staff Meeting and serves on the Staff Retreat planning group Other duties as assigned by CEO, Founder, and G&A Officers and Directors for duties relating to operations and the CEO. Serves as operations back up in the Development department. Required Skills/Abilities: High level organizational skills with the ability to manage multiple priorities on varying timelines.

Advanced level of desktop computer skills to include the O365 productivity software suite. Excellent interpersonal and communication skills. High level of oral/written communication skills. Attention to detail and high level of accuracy and confidentiality.