Marine Projects & Mobilization Manager

Position Summary

Offshore Aviation Group (OAG) is seeking an experienced Marine Projects & Mobilization Manager to lead the planning, coordination, and execution of vessel modifications, refits, repairs, and mobilizations across our expanding fleet. This full-time position delivers projects safely, within approved budgets, and on schedule, from initial scope development through commissioning and handover.

Reporting to the Director of Marine Operations, the Marine Projects & Mobilization Manager works closely with Port Engineers, the Port Captain, Masters, Chief Engineers, shipyards, contractors, and company support teams. OAG's Fleet Engineering Team operates as a shared resource supporting all company vessels and marine projects.

The Manager owns project delivery, schedules, costs, and coordination, while the designated lead Port Engineer directs technical scope, engineering decisions, and technical acceptance. The Master retains authority over vessel safety and operations.

Key Responsibilities

Project Planning and Schedule Management Develop project scopes, work packages, budgets, milestones, and integrated schedules in coordination with the designated lead Port Engineer and operations team. Identify critical dependencies, equipment lead times, approval requirements, and resource constraints. Establish practical plans before work begins.

Manage concurrent projects, monitor progress against milestones, and implement recovery plans when delays or changing requirements affect delivery. Shipyard Work Refits and Mobilizations Serve as OAG's project representative at shipyards, fabrication facilities, and vessel locations. Coordinate shoreside and onboard work through completion.

Plan contractor access, staging, temporary services, logistics, and work sequencing around vessel availability and operational commitments. Verify progress in person and track workmanship concerns, rework, and punch lists with the lead Port Engineer. Coordinate simultaneous operations under vessel and yard safety procedures.

Project Team Leadership and Accountability Lead project meetings, assign agreed actions and deadlines, and hold project participants accountable for their commitments. Coordinate shared engineering resources through the Senior Port Engineers and work priorities with vessel leadership. Resolve delivery problems across teams and contractors.

Maintain clear communication, reinforce safe work and accurate reporting, and promptly escalate unresolved performance, resource, or safety concerns. Regulatory Coordination and Project Documentation Maintain project drawings, submittal registers, review comments, inspection schedules, and approval records so work proceeds against current requirements.

Coordinate submissions and inspection attendance with the lead Port Engineer, naval architects, Maritime Regulatory Administrator, USCG, and applicable classification representatives. Track technical questions and required approvals to closure. Coordinate safety management system updates with the Designated Person Ashore as project changes affect vessel procedures.

Budgeting, Purchasing and Contractor Management Prepare estimates, compare contractor proposals, and support vendor selection and contract awards within delegated authority. Track purchase orders, committed and actual costs, contingency use, and forecast cost to complete with Finance. Validate progress claims and invoice support with technical personnel.

Expedite equipment and materials, coordinate deliveries, and document scope changes and their cost and schedule impacts. Obtain authorization before committing additional work. Commissioning and Operational Handover Coordinate vessel preparation, test equipment, qualified personnel, witness attendance, and documentation for required surveys, commissioning, and sea trials.

Track completion against agreed acceptance criteria and technical sign-offs. Resolve deficiencies with the responsible engineering and contractor personnel. Deliver as-built drawings, test records, certificates, manuals, warranties, spares, and outstanding action lists. Coordinate crew familiarization and maintenance information for an orderly return to service.

Operational Coordination and Reporting Maintain a shared project tracker with assigned owners, due dates, risks, and decisions required. Provide weekly schedule and cost updates, with daily coordination during major yard periods. Coordinate operational availability and handovers with the Port Captain and vessel crews, and coordinate project support with Finance, HR, Security, and the Maritime Regulatory Administration.

Give the Director of Marine Operations clear forecasts and recommendations. Escalate major spending, scope changes, and competing priorities early, with practical options for resolution.